Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: Remote Meeting

Items
No. Item

68.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

 

69.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes A and B to Agenda Item 8 and Annexes A, B, and C of Agenda Item 9 on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Items 8 and 9 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

 

 

70.

Minutes pdf icon PDF 113 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held 15 March 2021.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 15 March 2021 be approved and then signed by the Chair as a correct record at a later date.

71.

Public Participation

At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may speak

on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2

working days before the meeting, in order to facilitate the

management of public participation at remote meetings. The

deadline for registering at this meeting is Thursday 15 April

2021.

 

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill in an online

registration form. If you have any questions about the registration

form or the meeting please contact the Democracy Officer for the

meeting whose details can be found at the foot of the agenda.

 

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote

public meeting will be webcast including any registered public

speakers who have given their permission. The remote public

meeting can be viewed live and on demand at

www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're

running council meetings. See our coronavirus updates

(www.york.gov.uk/COVIDDemocracy) for more information on

meetings and decisions.

 

 

Minutes:

It was reported that there had been one registration to speak at

the meeting under the Council’s Public Participation Scheme.

 

Gwen Swinburn spoke on the remit of the Committee, expressing concern about the exploitation of governance and management over reach. She made a number of suggestions for the Council Constitution, namely that the Committee should be larger with expanded membership, that disciplinary matters should be included in the Committee title and it’s Term of Reference amended to reflect this. She noted the outcomes of her citizen’s audit and also requested a review of non CYC senior officer contracts on a six month basis.

72.

Changes to Membership of Committees, Joint Committees administered by other Councils, Regional Local Authority Bodies and Other Bodies pdf icon PDF 153 KB

This report sets out the proposed changes to Committee, Sub-Committees and Outside Bodies appointments.

Minutes:

 

Resolved: That Councillor Melly to replace Councillor Wells as the Vice Chair of the Licensing and Regulatory Committee.

 

Reason:     In order to make appropriate Council appointments to

Committees and Outside Bodies for the remainder of the current municipal year.

 

73.

Request to extend the Interim Assistant Director Housing pdf icon PDF 283 KB

This report requests the extension to the interim Assistant Director post for two months until end of May 2021, to ensure service delivery and staff support is maintained. 

 

Minutes:

Members considered a report outlining a request to extend the Interim Assistant Director Housing until the end of May 2021. The Head of HR and OD outlined the report.

 

Members considered the following options:

Option 1 – To extend the interim arrangements for one month

Option 2 – Not to extend the interim arrangements

 

Resolved: That the Committee approved Option 1, to extend the current interim arrangements for two months at a cost of £3.6k.

 

Reason:     To ensure full managerial cover is provided to ensure service delivery can be maintained.

 

74.

Work Plan pdf icon PDF 165 KB

To consider the Committee’s draft work plan for the municipal year 2020-21.

Minutes:

Resolved:

                      i.         That the Work Plan be noted;

                     ii.         That an update on progress to implement the new Corporate Leadership Group (CLG) be added to the Committee’s 17 May 2021 meeting.

 

Reason:     To ensure that the committee has a planned programme of work in place.

 

75.

Settlement Agreements pdf icon PDF 18 KB

This report the Committee of the expenditure and council activity on settlement agreements and the inclusion of a non-disclosure clause in accordance with council policy.

 

Additional documents:

Minutes:

Members considered a report advising them of the expenditure and council activity on settlement agreements and the inclusion of a non-disclosure clause in accordance with council policy. These were detailed in exempt Annexes A and B.

Resolved: That the expenditure associated with the proposed ending of employment contracts on agreed terms by settlement agreements detailed in the annexes be noted.

Reason:     In order to provide an overview of the expenditure.

 

76.

Redundancy and Retirement pdf icon PDF 174 KB

This report advises the Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with proposed phased retirement and redundancies. Details of the proposals and their implications were set out in the business cases in exempt Annexes A, B and C to the report.

 

Resolved:

                      i.         That the expenditure associated with the proposed phased retirement, as detailed in the report annexes be noted.

 

Reason:     So that the Committee has an overview of expenditure

associated with pension or exit discretions.

 

 

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