Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: Remote Meeting

Webcast: Watch or listen to the meeting online

Items
No. Item

52.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

53.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Agenda Item 7 should Members need to refer during their discussion to matters relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006)

 

Annexes A to Agenda Item 10 on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Items  and 10 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

54.

Minutes pdf icon PDF 109 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 11 January 2021.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 11 January 2021 be approved and then signed by the Chair as a correct record.

55.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is Thursday 11 February 2021.

 

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.

 

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates

(www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

56.

Changes to Membership of Committees, Joint Committees administered by other Councils, Regional Local Authority Bodies and Other Bodies pdf icon PDF 153 KB

This report sets out the proposed changes to Committee, Sub-Committees and Outside Bodies appointments.

Minutes:

Resolved:

 

                      i.         Approved the appointment changes to Quality Bus Partnership as set out in paragraph 2 of the agenda.

 

Reason:     In order to make appropriate Council appointments to

Committees and Outside Bodies for the remainder of the current municipal year.

57.

Pension Discretions pdf icon PDF 296 KB

This report informs the Committee of a consolidation and re-drafting of the Council’s Discretionary Policy Statement.

Additional documents:

Minutes:

Officers introduced the report and advised the committee that at this time there would be no further update regarding the £95,000 cap, which was originally proposed by central government after it had been withdrawn (Mandatory HM Treasury Directions - GOV.UK (www.gov.uk)). Officers confirmed that the Council had commissioned specialists pensions lawyers to produce redrafted the Council’s Discretionary Policy Statement as included in the annex, that this was the first time the councils had included all of the discretion in one place and had all been updated to ensure legally compliant. Members discussed the Council’s consultation in redrafting the policy and how that compared with other Council’s Policy Statements. 

 

Resolved:

 

                   i.        The Committee approved the revised Discretionary Policy Statement.

 

Reason:    To invite Members to consider changes to the Council’s

Discretionary Policy Statement to comply with the LGPS Regulations and Discretionary Compensation Regulations and approve the new statement.

 

58.

Corporate Leadership Group Restructure Update pdf icon PDF 213 KB

This reports purpose is to provide assurance to the committee that progress is being made to implement the changes to the senior management structure of the Council, as agreed by this committee in December 2020.

Additional documents:

Minutes:

Members considered an update on the Corporate Leadership Group Restructure, it was noted that consultations had taken place with all staff effected and with trade unions who also attended assimilation panels. Next steps for the restructure would now include recruiting to vacant posts. The Committee supported the Chief Officer Sub Committees progress with external recruitment after the internal processes have concluded and noted the update and requested another update be provided to the Committee.

 

Resolved:

 

                      i.         Noted the progress made to date and requested a further update be brought to the Committee.

                     ii.         Agree to the Chief Officer Sub Committees progress with external recruitment after the internal processes have concluded.

 

Reason:     To ensure the council has an appropriate Chief Officer structure to deliver the councils priorities.

59.

Work Plan pdf icon PDF 163 KB

To consider the Committee’s draft work plan for the municipal year 2020-21.

Minutes:

Resolved:

 

                      i.         Noted the Committee Work Plan;

                     ii.         Requested that an update on progress to implement the new Corporate Leadership Group (CLG) be added to the Committee’s 15 March 2021 meeting.

 

Reason:     To ensure that the committee has a planned programme of work in place.

60.

Redundancy, Retirement and Settlement Agreements pdf icon PDF 120 KB

This report advises the Committee of the expenditure associated with pension or exit discretions in accordance with council policy.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with proposed phased retirement. Details of the

proposal and its implications were set out in the business cases in exempt Annex A to the report.

 

Resolved:

                      i.         That the expenditure associated with the proposed phased retirement, as detailed in the report annex be noted.

 

Reason:     So that the Committee has an overview of expenditure

associated with pension or exit discretions.

 

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