Agenda and draft minutes

Venue: The Middleton Roon - Ground Floor, West Offices. View directions

Contact: Catherine Clarke & Louise Cook (job share)  Democracy Officers

Items
No. Item

42.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

43.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes A and B to agenda items 6 (Redundancy) and 7 (Pension or Exit Discretion)on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the meeting during the consideration of annexes to Agenda Items 6 and 7 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

44.

Minutes pdf icon PDF 84 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 5 November 2018.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee meeting held on 5 November 2018 be approved and then signed by the Chair as a correct record.

45.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 30 November 2018 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

 

Minutes:

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

46.

Changes to Membership of Committees, Joint Committees administered by other Councils, Regional Local Authority Bodies and Other Bodies pdf icon PDF 124 KB

This report seeks approval for amendments to appointments to committees and outside bodies as detailed in the report.

 

Minutes:

Members noted that at the Annual Council meeting on 24 May 2018, appointments were made to committees, sub-committees and other bodies for the 2018/19 municipal year and that it was now necessary to make changes to the membership of committees and other bodies.

 

Members agreed that Staffing Matters & Urgency Committee had the authority to deal with any changes or appointments to committees and other bodies, and they noted the following proposed changes as detailed in the agenda papers:

 

Customer & Corporate Services Scrutiny Management Committee

Cllr Douglas to replace Cllr Brooks on this committee.

 

Children, Education & Communities Policy & Scrutiny Committee

Cllr Douglas to replace Cllr Brooks on this committee.

 

Economy & Place Policy Development Committee

Cllr Rawlings to replace Cllr Richardson on this committee.

 

Community First Yorkshire

Cllr Brooks to replace Cllr Douglas.

 

Local Government York North Yorkshire & East Riding Housing Board

Cllr Brooks to replace Cllr Douglas on this board.

 

York, North Yorkshire and East Riding Strategic Housing Partnership

Cllr Brooks to replace Cllr Douglas on the partnership.

 

Safer York Partnership

Cllr Brooks to replace Cllr Douglas.

 

West Yorkshire Combined Authority - Overview and Scrutiny Committee

Cllr Douglas to replace Cllr Brooks on this committee.

 

West Yorkshire Combined Authority Advisory Committee- Place Panel

Cllr Brooks to replace Cllr Douglas on this Panel.

 

Members then considered the following additional changes to committee memberships and appointments to outside bodies:

 

Economy & Place Scrutiny Committee

Cllr Gates to replace Cllr Richardson on this committee.

Cllr Steward to be appointed as Vice-Chair.

 

Health, Housing and Adult Social Care Policy and Scrutiny Committee

Cllr Steward to replace Cllr Richardson on this committee.

 

Joint Standards Committee

Cllr Brooks to replace Cllr Richardson on this committee.

 

Resolved:  That the above changes to committees and other bodies be agreed.

 

Reason:     In order to make appropriate appointments to the Councils Committees and Outside Bodies for the remainder of the current municipal year.

 

47.

Redundancy pdf icon PDF 92 KB

This report advises the committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

 

 

Additional documents:

Minutes:

Members considered a report which detailed the expenditure associated with the proposed dismissal of two employees on the grounds of redundancy.

 

The background and detailed cases surrounding the proposals were contained in the individual business cases, attached as confidential annexes to the report.

 

Resolved:  That the expenditure associated with the proposed dismissal of two employees on the grounds of redundancy, as detailed in Annexes A and B of the report, be noted.

 

Reason:     In order to provide Members with an overview of the expenditure.

 

48.

Pension or Exit Discretion pdf icon PDF 93 KB

This report advises the committee of the expenditure associated with pension or exit discretions in accordance with council policy.

 

 

Additional documents:

Minutes:

Members considered a report which detailed expenditure associated with two pension or exit discretions in accordance with Council policy.

 

Members considered the background and detail surrounding the proposals, which were contained in the business cases attached as confidential annexes to the report.

 

Resolved:  That the expenditure associated with both proposed pension or exit discretions, as detailed in Annexes A and B of the report, be considered and approved.

 

Reason:     In order to provide an overview of expenditure and to consider whether the Council should exercise its discretionary powers to make enhancements.

 

 

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