Agenda and minutes

Venue: The King Richard III Room (GO49) - West Offices. View directions

Contact: Catherine Clarke & Louise Cook (job share)  Democracy Officers

Webcast: video recording

No. Item


Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.


At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.


Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:


Annexes A to Agenda Item 6 on the grounds that it contains information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).


Resolved: That the press and public be excluded from the

meeting during the consideration of Annex A to Agenda Item 6 on the grounds that it contained information relating to an individual and the financial affairs of a particular person. This information was classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).


Minutes pdf icon PDF 106 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 11 October 2018.


Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 3 September 2018 be approved and then signed by the Chair as a correct record.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 2 November at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.


To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at or, if recorded, this will be uploaded onto the Council website following the meeting.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at





It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.


Changes to Membership of Committees, Joint Committees administered by other Councils, Regional Local Authority Bodies and Other Bodies pdf icon PDF 122 KB

This report seeks approval for amendments to appointments to outside bodies as detailed in the report.



Members noted that at the Annual Council meeting on 24 May 2018, appointments were made to committees, sub-committees and other bodies for the 2018/19 municipal year and that it was now necessary to make changes to the membership of committees and other bodies.


Members agreed that Staffing Matters & Urgency Committee had the authority to deal with any changes or appointments to committees and other bodies.


Following a discussion concerning the two nominations received in respect of the pending vacancy on the York Museums Trust, a vote was taken and the result was as follows:


·        2 votes for Councillor K Myers (Conservative)

·        1 vote for Councillor Crawshaw (Labour)


Therefore it was:


Resolved:  That Councillor K Myers be appointed to the York Museums Trust for the remainder of the municipal year pending further discussions following the outcome of the elections in May 2019.


Reason:     In order to make an appropriate appointment to the York Museums Trust for the remainder of the current municipal year.



Pension or Exit Discretion pdf icon PDF 93 KB

This report advises the Committee of the expenditure associated with pension or exit discretions in accordance with council policy.


Additional documents:


Members considered a report which detailed expenditure associated with a pension or exit discretion in accordance with Council policy.


Members considered the background and detail surrounding the proposal, which was contained in the business case attached as a confidential annex to the report.


Resolved:  That the expenditure associated with the proposed pension or exit discretion, as detailed in Annex A of the report, be considered and approved.


Reason:     In order to provide an overview of expenditure and to consider whether the Council should exercise its discretionary powers to make enhancements.



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