Local democracy during coronavirus

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Agenda and minutes

Venue: The King Richard III Room (GO49) - West Offices. View directions

Contact: Catherine Clarke & Louise Cook (job share)  Democracy Officers

Webcast: video recording

Items
No. Item

6.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

7.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes to Agenda Item 7 (Redundancy) on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Item 7 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

8.

Minutes pdf icon PDF 67 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 4 June 2018.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 4 June 2018 be approved and then signed by the Chair as a correct record.

9.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 29 June 2018 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

 

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

10.

Appointment of Interim Corporate Directors for Health, Housing & Adult Social Care and Children's, Education and Communities. Appointment of Permanent Corporate Directors for Health, Housing & Adult Social Care and Children's, Education and Communities. pdf icon PDF 174 KB

This report makes proposals to permanently recruit to the Corporate Director posts in both Health, Housing & Adult Social Care and Children’s, Education and Communitiesand to make interim appointments through internal recruitment to provide cover until permanent appointments are in place. It seeks formal approval to establish two Appointment Sub-Committees for Chief Officer Appointments and to delegate sufficient powers to those Sub-Committees to enable them to conduct the recruitment process, select and appoint candidates, subject to the requirements of the standing orders on appointment.

Additional documents:

Minutes:

Members considered a report that proposed to appoint interim Corporate Directors for Health, Housing & Adult Social Care and Children’s, Education and Communities and to permanently recruit Corporate Directors for Health, Housing & Adult Social Care and Children’s, Education and Communities.

 

The Head of HR presented the report and confirmed that approval was sought to establish two Appointment Sub-Committee’s for the Chief Officer Appointments and to delegate sufficient powers to those Sub-Committees, to enable them to conduct the recruitment process, select and appoint a candidate.

 

It was noted that the permanent posts would be advertised in September 2018 with the recruitment taking place in October 2018.

 

In answer to Members questions regarding the expenditure involved for Resourcing Solutions (North Yorkshire County Council) to support the recruitment process, officers confirmed that City of York Council did not have the resources available to run both recruitment processes and that cost comparisons could be provided.1

 

The remuneration packages were discussed and it was agreed that each main party (Conservative, Liberal Democrat and Labour) would nominate a panel member for each Sub–Committee.

Resolved:

(i)           That the filling of these posts both permanently and on an interim basis on the remuneration package for the Corporate Director post at a job evaluated salary of £91,647 to £104,832, be approved.

 

(ii)          That two Appointment Sub-Committees consisting of three Members, one from each main party (1 Conservative, 1 Liberal Democrat and 1 Labour) to include a member of the Executive, be established.

 

(iii)        That expenditure comparisons between the open market and Resourcing Solutions be provided to Committee Members.

 

 

 

              Reason: To progress the appointments and reduce risks highlighted in the report in relation to these critical roles required to deliver the Council’s statutory responsibilities.

 

11.

Changes to Committee Memberships pdf icon PDF 125 KB

This report asks Members to agree changes to the membership of a number of committees.

 

Minutes:

Members noted that at the Annual Council meeting on 24 May 2018, appointments were made to Committees, Sub-Committees and Outside Bodies for the 2018/19 municipal year and that it was now necessary to make a change, to the membership of committees.

Members agreed that Staffing Matters & Urgency Committee had the authority to deal with any changes or appointments to Committees and Outside Bodies, and they noted the following membership amendments:

·        To appoint Cllr Steward as a conservative substitute on the Children, Education and Communities Policy and Scrutiny Committee;

·        To appoint Cllr Galvin as a conservative substitute on the Local Plan Working Group;

·        Councillor Cannon to replace Cllr Derbyshire on the Audit and Governance Committee and be appointed as Chair.

 

 

Resolved:  That the above changes to the Children, Education and Communities Policy and Scrutiny Committee, the Local Plan Working Group and the Audit and Governance Committee be agreed.

 

Reason:     In order to make appropriate appointments to the Councils Committees and Outside Bodies for the remainder of the current municipal year.

 

12.

Redundancy pdf icon PDF 92 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

Additional documents:

Minutes:

Members considered a report which detailed expenditure associated with the proposed dismissal of an employee on the grounds of redundancy.

 

The background and detailed case surrounding the proposal was contained in the individual business case, attached as a confidential annex to the report.

 

Resolved:  That the expenditure associated with the proposed dismissal of an employee on the grounds of redundancy, as detailed in Annex A of the report, be noted.

 

Reason:     In order to provide an overview of the expenditure.

 

 

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