Agenda and minutes

At this point, Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

None were declared.

To consider excluding the public and press from the meeting during consideration of any exempt information as detailed on the agenda for the Executive meeting to be held on 3 June 2008, under Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

RESOLVED:             That the press and public not be excluded from the meeting as there was no exempt information detailed on the agenda for the Executive meeting to be held on 3 June 2008, under Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

To approve and sign the minutes of the Shadow Executive meeting held on 14 May 2008.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Shadow Executive’s remit can do so. The deadline for registering is Tuesday 27 May 2008, at 5.00 pm.

It was reported that there had been no registrations to speak under the Council’s Public Participation scheme.

To consider the items on the agenda for the Executive meeting to be held on 3 June 2008, and to take a decision on whether to call-in any of these items.

Please note that the reports relating to these items will be published on the Council’s website on 23 May 2008. The website address is www.york.gov.uk  Copies of the Executive agenda and reports are also available for viewing at public libraries in York and can be obtained by telephoning Democracy Support Group on York (01904) 551088.

The Shadow Executive made the following comments on the Forward Plan at page 9 of the papers circulated for the Executive meeting to be held on 3 June 2008:

The Shadow Executive:

·              agreed to provisionally request officers for the following items on the Executive Forward Plan:

         Executive on 17 June

·        Administrative Accommodation Review – End of Stage 3 Report

         Executive on 30 June

·        York Race Course – Report on Negotiations

The Shadow Executive considered a report which was listed as item 5 on the agenda for the Executive meeting on 3 June 2008, at page 13. The report sought endorsement of the Without Walls Sustainable Community Strategy 2008-2025, entitled ‘York - A City Making History’, which represented the deliberations of Without Walls Partners and the aspirations of local people in updating the Community Strategy and Local Area Agreement for 2008.

Having discussed the issues set out in the report, the following comments were agreed:

The Shadow Executive:

·        agreed that the SCS was a good start but it was clearly not finished and was still in need of refinement;

·        agreed that the component parts did not yet hang together well. The silo thinking that wanted to be avoided was clearly present;

·        highlighted that there were significant gaps in the document;

·        raised concerns that the challenges did not reflect the views of residents indicated in the Resident Opinion Survey, for example Housing, Jobs and Skills gaps, Leisure and Sporting facilities;

·        agreed that some success measures did not accord with the strategic aims, for example, in the City of Culture section, the Leisure and Sports measures

·        highlighted that the eco footprint targets were missing, save for one mention, and no baseline figures were mentioned;

·        agreed that there were issues of accountability, especially in relation to the Executive Delivery Board. It was not clear who was a member of the Executive Delivery Board as this was not mentioned in the document;

·        recommended that this document be rewritten;

·        could not agree the report as it stood and therefore cannot agree that  the LAA indicators as appropriate indicators for that SCS.

RESOLVED:(i) That the Executive be asked to take the above comments into account when considering this item.

(ii)                        That the item not be called in.

The Shadow Executive considered a report which was listed as item 6 on the agenda for the Executive meeting on 3 June 2008, at page 85.  The report presented a revised Data Protection Policy for the Council, following a review of the information management policy framework which identified the current policy as no longer fit for purpose.

Having discussed the issues set out in the report, the following comments were agreed:

The Shadow Executive:

·        accepted the recommendation;

·        agreed that there was a need to consider how this related to Members;

·        highlighted that there was a need for guidance notes and Member training.

RESOLVED:(i) That the Executive be asked to take the above comments into account when considering this item.

(ii)                        That the item not be called in.