Agenda, decisions and minutes

To confirm arrangements for chairing the meeting as follows:

Councillor Kilbane – All agenda items 1-7, including Heworth Without Multi Use Games Area (MUGA) Outcome and Next Steps.

Resolved: That Councillor Kilbane chair the meeting.

To receive and note apologies for absence.

At this point in the meeting, Members and co-opted members are

asked to declare any disclosable pecuniary interest, or other

registerable interest, they might have in respect of business on

this agenda, if they have not already done so in advance on the

Register of Interests. The disclosure must include the nature of

the interest.

An interest must also be disclosed in the meeting when it

becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members]

The Executive Member were invited to declare any personal interests not included on the Register of Interests, any prejudicial interests, or any disclosable pecuniary interests that they might have in respect of business on the agenda. None were declared.

To approve and sign the minutes of the Combined Executive Member Decision Sessions held on 5 August and 2 September 2025.

Resolved:

i.                That the minutes for the Combined Executive Member Decision Session on 5 August 2025 be approved as a correct record.

ii.               That the approval of the minutes for the decision session on 2 September 2025 be deferred to the following Combined Executive Member Decision Session.

At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may speak

on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines are set as 2 working

days before the meeting, in order to facilitate the management of

public participation at our meetings. The deadline for registering

at this meeting is 5:00pm on Friday, 3 October 2025.

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill in an online

registration form. If you have any questions about the registration

form or the meeting, please contact Democratic Services.

Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will

be webcast including any registered public speakers who have

given their permission. The meeting can be viewed live and on

demand at www.york.gov.uk/webcasts.

It was noted that there had been three registrations to speak at the meeting under the Council’s Public Participation Scheme.

Councillor Ayre spoke on the Heworth Without Multi Use Games Area (MUGA) and noted that City of York Council should represent the views of all and has made no attempt to engage with local public or to represent the wishes of the community. He highlighted that many residents were in favour of the scheme progressing.

Sammie Phoenix spoke on the Heworth Without MUGA and noted that positive feedback from in-person consultation had been ignored. Many local residents had become involved in local politics to represent the area and community’s views on the for this reason. She highlighted that the area was currently unusable and should be turned into a community sports area to benefit community. She also detailed how important a MUGA would be for young people and would be an important asset for the local community, she believed that many voices in support of the MUGA had been ignored and that the recommendations within the report were unfair to the local community.

Gwen Swinburn spoke on the Heworth Without MUGA and noted that the local community petition had been dismissed and influence of communities to effect change had been ignored and overturned, and she highlighted that decisions to date had overlooked the needs of St. George’s. She concluded that York’s most disadvantaged communities should be supported, and that accessible and open spaces in deprived areas should be prioritised. She urged the Executive Member to request for the Corporate Scrutiny Committee to investigate this matter.

This report will outline the reasons why the MUGA could not be delivered in line with the consultation outcomes, including that the Heworth Without Parish Council (HWPC) on 28 April 2025 ‘Resolved that HWPC does not wish to have a MUGA on Stray Road Play Area/Playing field’. The next steps will also be considered for the s106 funding allocation of £46.7k.

Resolved:

That the Executive Member:

i.                Noted the outcome of the original public consultation undertaken in late 2022.

ii.               Noted the outcome of the Heworth Without Parish Council vote on 28April 2025.

iii.             Authorised the return of the £46.7k s106 Hungate funding for reallocation to a new project.

iv.             Agreed for officers to work with the planning team on a suitable alternative provision, and Public Health to target health and sports provision needs in the area, securing any associated agreed variations to the original s106 planning obligation.

Reason: To secure the spending of the Section 106 contribution from the Hungate Development for the purposes set down in the planning permission to help meet the demand for increased sports and leisure facilities for children and young people in the area.

The Assistant Director, Customer, Communities and Inclusion presented the report and noted that further consultation had been conducted by the Communities’ team, and that as the consultation sought views on the design of the MUGA rather than the location it wouldn’t have any bearing on decision to be made.

Resolved:

That the Executive Member:

i.                Noted the outcome of the original public consultation undertaken in late 2022.

ii.               Noted the outcome of the Heworth Without Parish Council vote on 28April 2025.

iii.             Authorised the return of the £46.7k s106 Hungate funding for reallocation to a new project.

iv.             Agreed for officers to work with the planning team on a suitable alternative provision, and Public Health to target health and sports provision needs in the area, securing any associated agreed variations to the original s106 planning obligation.

Reason: To secure the spending of the Section 106 contribution from the Hungate Development for the purposes set down in the planning permission to help meet the demand for increased sports and leisure facilities for children and young people in the area.