Agenda and draft minutes

To receive and note apologies for absence.

Apologies for absence were received and noted for Cllrs Fisher, Ben Burton and Clarke.

The Chair reminded the Committee that application needed to be considered against the Local Plan.

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

Members were asked to declare at this point in the meeting any disclosable pecuniary interest or other registerable interest they might have in respect of business on the agenda, if they had not already done so in advance on the Register of Interests. Cllr Coles noted her paidf role as Deputy Mayor for Policing, Fire and crime which was responsible for enforcing speed limits. Cllr Melly noted she that she undertook a small amount of freelance work for an organisation that had previously put in an objection to a previous application and that that objection was no longer relevant. Cllr  Merrett noted that he sat on a Board that advised Yorkshire Water. Cllr S the report and committee update, an increase in car club spaces to two, kissing gates being amended to appropriate gates and a minor amendment to condition 32tweard noted that he knew Tony Richardson and Cllr Gates.

To approve and sign the minutes of the last Planning Committee A meeting held on 19 May 2025.

Resolved:  That the minutes of the last meeting held on 19 May 2025 were approved as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday 17 June 2025.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast, including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme on general matters within the remit of the Planning Committee A.

Election of Vice Chair

Due to apologies from Cllr Fisher (Vice Chair), Cllr Cullwick was elected as Vice Chair for the meeting.

This item invites Members to determine the following planning applications:

Members considered a schedule of reports of the Head of Planning and Development, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.

Outline application with all matters reserved except for access for up to 700 dwellings (Class C3 with a potential element of C2 for older persons accommodation), self build plots, provision of open space including informal sports pitches and allotments, flood storage measures, Gypsy and Traveller pitch provision, early years nursery (Class E), landscaping and associated infrastructure (revised description) [Haxby And Wigginton Ward]

Members considered an application from Mr L Tate and Mr M Elliot for the major Outline application with all matters reserved except for access for up to 700 dwellings (Class C3 with a potential element of C2 for older persons accommodation), self build plots, provision of open space including informal sports pitches and allotments, flood storage measures, Gypsy and Traveller pitch provision, early years nursery (Class E), landscaping and associated infrastructure (revised description) at Land to the South of Rose Cottage Farm and The Lodge, Moor Lane, Haxby, York.

The Head of Planning and Development gave a presentation on the application. The Senior Planning Officer gave an update noting that an additional representation had been received from the Public Rights of Way (PRoW) team requesting a developer contribution. She noted the officer response to the request and additional neighbour representations. She noted an amendment to condition 7 and updates to paragraphs 5.115 and 6.4. She detailed updates to the plans and the updated recommendation. She noted that additional information had been submitted by the applicant, requesting changes to a number of conditions. She detailed the officer response to the requests and suggested amendments to conditions. She was asked and noted the PRoW request for a developer contribution.

[The Chair paused the meeting from 4.55pm until 5.15pm to allow Members to read the committee update].

Public Speakers

Former Cllr Tony Richardson spoke in objection to the application and explained he took part in the Local Plan consultations. He noted that an area of land was missing from the application and he asked for a document to be circulated around the Committee, which was not allowed by the Chair. He noted his concerns about highways drawings being unacceptable and concerns regarding flooding. He was asked and noted that Rose cottage was part of the application.

Cllr Fisher on behalf of Haxby Town Council, spoke in objection to the application. He noted their reasons for objecting, and where the application did not meet Local Plan policy. He noted where Haxby Town Council disagreed with City of York Council over the cemetery. He was asked and explained:

·       How the site could not cope with water because of the sewage works being very old and after heavy rain the storm tanks overflowed and increased demand would exacerbate the problem.

·       The application should provide a different housing balance with a reduction from 4 bedroom houses to 2-3 bedroom houses.

·       Regarding the site being allocated in the Local Plan, the problem was getting the site developed in the appropriate way.

·       The extension of the cemetery was essential and there were ground water problems in Haxby. The problem was getting the housing mix right and mitigations were needed.

Cllr Gates on behalf of Wigginton Parish Council, spoke in objection to the application. He noted that residents attended the Parish Council meetings and were against the development due to concerns regarding Green Belt protection, omission of the cemetery extension, detrimental impact on traffic, strain on local facilities,  ...  view the full minutes text for item 12.