Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and draft minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045)

No. Item

The Chair noted the change to the name of the Committee and thanked Cllrs Waudby and Webb for their service.  He welcomed Cllr Melly as the new Vice-Chair  and thanked the previous Vice-Chair, Cllr Crawshaw, for his service.


The Chair outlined the new meeting procedures which were contained in Appendix 17 of the new constitution.


Declarations of Interest (4:36 pm)

At this point in the meeting, Members are asked to declare any

disclosable pecuniary interest or other registerable interest they

might have in respect of business on this agenda, if they have

not already done so in advance on the Register of Interests.


Members were asked to declare at this point in the meeting any

disclosable pecuniary interests or other registrable interests that

they might have in the business on the agenda, if they had not

already done so in advance on the Register of Interests.


Cllr Daubeney noted an personal, non-prejudicial interest in item 4a, as a communicant of All Saints Church, which was situated close to the site.


No other interests were declared.


Minutes (4:36 pm) pdf icon PDF 144 KB

To approve and sign the minutes of the Area Planning Sub-Committee meeting held on 28 April 2022.


Resolved:  That the minutes of the last meeting held on 28 April 2022 were approved and signed by the Chair as a correct record.



Public Participation (4:36 pm)

At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may speak

on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2

working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Monday, 06 June 2022.

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings  to fill out an online

registration form. If you have any questions about the registration form or the meeting, please contact the relevant Democracy Officer, on the details at the foot of the agenda.


Webcasting of Public Meetings

Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission. The public meeting can be viewed live and on demand at www.york.gov.uk/webcasts .

During coronavirus, we have made some changes to how we are

running council meetings. See our coronavirus updates

www.york.gov.uk/COVIDDemocracy  for more information on meetings and decisions.


It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.


Plans List (4:36 pm)

This item invites Members to determine the following planning applications:


Members considered a schedule of reports of the Development Manager, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.


Land To The Rear Of Mill House, North Street, York [20/02421/FULM] (4:37 pm) pdf icon PDF 264 KB

Erection of a six storey hotel, associated works and infrastructure. [Micklegate Ward]


Additional documents:


Members considered an application for the erection of hotel, associated works and infrastructure on land to the rear of Mill House, North Street, York.


The Development Manager gave a presentation on the application and Officers confirmed that the parking on the plan was associated with Mill House, the scheme was entirely car free and there was no disabled access parking for the hotel.


Members were provided with an update by the Development Officer:


The latest consultation responses from the Flood Risk Management Team were shared and responses to the submission of an indicative foundation plan from Design, Conservation and Sustainable Development (Archaeology) and Historic England were outlined. 


The following additional conditions were noted:


29     The building shall not be occupied until the waste store has been provided within the site in accordance with the approved plans, and this area shall not be used for any purpose other than the storage of waste.


Reason:  In the interests of amenity.


30     Prior to first occupation a Flood Evacuation Plan, based on the submitted Flood Evacuation Plan (dated February 2022) Ref REP02 (A), shall be submitted and approved in writing by the Local Planning Authority. The measures detailed within the approved flood evacuation plan shall be adhered to thereafter throughout the lifetime of the development.


Reason: To ensure the development is safe for its users in accordance with NPPF paragraph 167.


The following minor change was proposed to condition 21:

No construction shall commence until a foundation design and statement of working methods for identifying and dealing with obstructions to piles has been approved in writing by the Local Planning Authority. The design must not cut off waterlogged deposits from the river. No intrusions other than pile caps and beams, lift pit and piles themselves will be permitted below 8.75m AOD. The foundation design will preserve at least 95% of the most significant archaeological deposits below the level of 8.75m AOD.


This condition was imposed in accordance with Section 16 of NPPF and City of York Historic Environment Policy D6.


Members were invited to put questions to the City Archaeologist and it was confirmed that:


·        They had been unable to characterise the whole site as the 19th and 20th century layers needed to be removed first.  Below the water table, the Anglo Scandinavian water logged deposits were of higher significance should be intact.

·        It was accepted that the piling mat work had to be done and condition 21 was sufficiently robust to preserve at least 95% of the most significant archaeological deposits below the level of 8.75 metres. It had been conditioned that CYC could monitor the site up to five years post build.

Public Speaker


Killian Gallagher, the agent for the application, described the merits of the proposal and highlighted the sustainable credentials of the plans.  He also explained that residents of the hotel would contribute to the local economy by eating out in the city as a bar or restaurant was not included within the plans.


In response  ...  view the full minutes text for item 5.


Planning Appeal Performance and Decisions (4:37 pm) pdf icon PDF 150 KB

This report informs Members of planning appeal decisions determined by the Planning Inspectorate between 1 January and 31 March 2022.

Additional documents:


The Development Manager presented a report which provided information on the planning appeal decisions determined by the Planning Inspectorate between 1 January and 31 March 2022.


In response to questions from Members, Officers clarified that the Planning Inspectorate considered applications under the prevailing circumstances at the time of the appeal and did not therefore consider circumstances at the time of the application.


Resolved:            That the report be noted.


Reason:              To keep Members informed of the current position of planning appeals against the Council’s decisions as determined by the Planning Inspectorate.


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