Issue - meetings

The purpose of this report is to advise Members of the development of a best practice corporate procurement manual for use by practitioners across the organisation, to be issued further to the provisions of the Council’s Financial Regulations & procurement Rules.

(i)           That the Corporate Procurement Manual, circulated as Annex A of the report, be noted.

Members received a report which advised them of the development of a best practice corporate procurement manual for use by practitioners across the organisation, to be issued further to the provisions of the Council’s Financial Regulations & Procurement Rules.

Copies of the manual, which formed Annex A of the report, had been circulated to Members separately and it was also available to view on the Council’s website.

Members suggested that a note be included at the end of the manual explaining what to do if a mistake was made and also that the manual be cross-referenced with the Financial Regulations.  They also noted that Financial Regulations allowed verbal quotes to be accepted for goods and services valued between £5k and £30k and suggested that electronic quotes should be used instead.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the Corporate Procurement Manual, circulated as Annex A of the report, be noted.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To provide a best practice guide to the effective management of procurement practice at the Council.