Issue - items at meetings - The Council’s Contract with Make It York

This report sets out the proposal to extend the Term of the current Make it York Limited Service Contract, to grant Make it York a lease/occupational agreement of the Shambles Market site and market office on Silver Street, and sets out any changes to the Service Level Agreement (SLA), charging and invoicing provisions, as well as any property related arrangements for the extended term.

Resolved:

i. Approved the MIY Service Contract extension for two years (23 September 2024 to 22 September 2026), using the extension provisions under the current contract;

ii. Approved the new SLA shown at Annex A and the changes to charging set out at paragraph 14-15;

iii. To delegate authority to the Director of Customer and Communities (and their delegated officers), in consultation with the Director of Governance (and their delegated officers in Legal Services), to determine the provisions of any documentation required under the terms and conditions current contract to effect the extension and incorporate the new SLA in the contract;

iv. Approved the granting of a lease/occupational agreement to MiY of the Shambles Market site and market office on Silver Street (at a peppercorn annual rent) until and including 22 September 2026 with delegated authority to the Director of Customer and Communities (and their delegated officers), in consultation with the Director of Governance, to negotiate the provisions of and conclude the entry into of such agreement.

Reason: To keep secure a strong future for MiY as a Teckal

company.

[Cllr Kilbane left the meeting for this item]

The Strategic Services Manager set out the proposal to extend the contract of Make it York by 2 years and make changes to their service level agreement. He also highlighted the proposed new City Centre Vision and noted how this framework would inform future service level agreements with Make it York.

The Executive Member for Health, Wellbeing and Adult Social Care welcomed the work undertaken by Make it York to promote the city and assist the Council to operate dynamically in the tourism market. She noted the positive steps taken by Make it York to focus on greater income generation while maintaining commitments to delivering events such as Pride in the city. Finally she welcomed Make it York’s work in promoting the city centre residents as well as tourists and there involvement in the delivering the Councils culture strategy and support for the UNESCO bid.