Issue - meetings

This report provides an outline of the business currently scheduled for meetings of the Executive Member for Corporate Services and Advisory Panel during the forthcoming year, April 2007-April 2008, together with items of Resources business which are scheduled for other meetings.

(i)           That the future content of Executive Member for Corporate Services and Advisory Panel agendas and the frequency of meetings be noted;

(ii)         That all meetings should be retained in the corporate diary and only cancelled if there was insufficient business to be brought forward at the time;

(iii)    That an updated version of the report be presented to the next meeting.

Members received a report which provided an outline of the business currently scheduled for meetings of the Executive Member for Corporate Services and Advisory Panel during the forthcoming year, April 2007-April 2008, together with items of Resources business which were scheduled for other meetings.

Members were asked to consider the future content of agendas for Executive Member and Advisory Panel (EMAP) meetings and the frequency of the meetings as there was not sufficient business to sustain eight full meetings during 2007/08.

It was confirmed that the Corporate Procurement Strategy would be brought to EMAP, before progressing to the Executive, as noted in paragraph 5 and Annex 2 of the report, despite its omission from Annex 1.

The Assistant Director (Audit & Risk Management) advised Members that there were a number of additional items from her division likely to come to EMAP over the forthcoming year that had not been included in the report as it stood, due to the late confirmation of those items after the paper had been sent for publication.  Officers also advised that a number of items requiring Executive approval could be brought to EMAP first if Members wished to comment on them.

Members expressed the view that all meetings should be retained in the corporate diary and only cancelled if there was insufficient business to be brought forward at the time.  They also requested that an updated version of the report be presented to the next meeting as the new membership of the EMAP following the elections may wish to take a view on the issues raised.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the future content of Executive Member for Corporate Services and Advisory Panel agendas and the frequency of meetings be noted;

(ii)         That all meetings should be retained in the corporate diary and only cancelled if there was insufficient business to be brought forward at the time;

(iii)    That an updated version of the report be presented to the next meeting.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To manage the business for EMAP meetings in 2007/08.