Issue - meetings

The report presents details of a procurement to renew or replace a core ICT system in the council with a whole life contract value of over £250k. This is defined as a non-key routine procurement as per the council’s contract procedure rules and expenditure will fall within existing capital and revenue budget provisions. The details of the reprocurement of the council’s HR and Payroll system is contained at the annex to this report.

Exceptionally this is a retrospective report to meet the requirement for transparency regarding procurements of this nature.In this case due to contract renewal timescales and the critical nature of the system involved it has not been possible to present details of this procurement at a scheduled Executive member Decision Session in advance (approved instead by published officer decision in line with the council’s Constitution).

Resolved: That the reprocurement of a HR & Payroll system for the council at a total three year cost of £343k (as detailed in Annex A of the report) be noted.

Reason:     To ensure the that councillors consider routine procurement decisions over £250k in value in line with procurement regulations and the public have the opportunity to see transparent decision-making in operation relating to major procurements.

The Executive Member considered a report detailing a procurement to renew or replace a core ICT system in the council with a whole life contract value of over £250k. This was defined as a non-key routine procurement as per the council’s contract procedure rules and expenditure fell within existing capital and revenue budget provisions. The Director of Customer and  Communities explained that was a retrospective report to meet the requirement for transparency regarding procurements of this nature. Due to the contract renewal timescales the procurement was approved by a published officer decision in line with the council’s Constitution.  

The Director of Customer and  Communities noted that all procurement came through the ICT procurement board and that the procurement for the HR and payroll system was good value with a minimal increase in cost. The Executive Member then;

Resolved: That the reprocurement of a HR & Payroll system for the council at a total three year cost of £343k (as detailed in Annex A of the report) be noted.

Reason:     To ensure the that councillors consider routine procurement decisions over £250k in value in line with procurement regulations and the public have the opportunity to see transparent decision-making in operation relating to major procurements.