Issue - meetings

This report seeks approval to award contracts for providing services previously provided through Service Level Agreements (SLAs) for the period April 2007 to March 2009, and to provide ‘support to existing and potential out-of-school clubs’ either through in-house provision or through re-tendering the service.

Members considered a report detailing the contracts for awarding services previously provided through Service Level Agreements (SLAs) for the period April 2007 to March 2009.

Members were informed  that a review of the process for awarding SLAs had recently been carried out to ensure compliance with the relevant financial regulations.  The current SLA funded organisations had assisted that process by providing information on the relevant criteria for evaluating quotations and assisting in the creation new format for the tender documentation.

The report gave information on the selection criteria, an evaluation of the received quotations and made the following recommendations for awards:

In respect of the service to ‘provide support to existing and potential out-of-school clubs’ Members noted that the current provider who had assisted in creating the new process, had failed to present their quote in the new way.  the report highlighted that none of the quotations received had met the selection criteria and as a result, it had not been possible to make a recommendation.  The report detailed the remaining options:

·          to investigate an in-house arrangement to provide the service

·          to re-tender the service.

It was noted that both options would require further investigation and that would delay the awarding of the service.  The report therefore proposed extending  the current SLA with York Childcare for three months.

Advice of the Advisory Panel

That the Executive Member:

i.              award contracts for the period April 2007 to March 2009 to the following organisations:

ii.            Make no new SLA award in respect of “providing support to existing and potential out-of-school clubs”, but to:

a)   Extend the current SLA with York Childcare for 3 months

b)   Vire the relevant funds out of the SLA budget and

c)       Instruct the Director of Learning, Culture and Children’s Services to

      make arrangements to provide the required service either through in-

      house provision or by re-tendering

Decision of the Executive Member

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed

REASON:            To secure best value arrangements for these services.

Members considered a report detailing the contracts for awarding services previously provided through Service Level Agreements (SLAs) for the period April 2007 to March 2009.

Members were informed  that a review of the process for awarding SLAs had recently been carried out to ensure compliance with the relevant financial regulations.  The current SLA funded organisations had assisted that process by providing information on the relevant criteria for evaluating quotations and assisting in the creation new format for the tender documentation.

The report gave information on the selection criteria, an evaluation of the received quotations and made the following recommendations for awards:

In respect of the service to ‘provide support to existing and potential out-of-school clubs’ Members noted that the current provider who had assisted in creating the new process, had failed to present their quote in the new way.  the report highlighted that none of the quotations received had met the selection criteria and as a result, it had not been possible to make a recommendation.  The report detailed the remaining options:

·          to investigate an in-house arrangement to provide the service

·          to re-tender the service.

It was noted that both options would require further investigation and that would delay the awarding of the service.  The report therefore proposed extending  the current SLA with York Childcare for three months.

Advice of the Advisory Panel

That the Executive Member:

i.              award contracts for the period April 2007 to March 2009 to the following organisations:

ii.            Make no new SLA award in respect of “providing support to existing and potential out-of-school clubs”, but to:

a)   Extend the current SLA with York Childcare for 3 months

b)   Vire the relevant funds out of the SLA budget and

c)       Instruct the Director of Learning, Culture and Children’s Services to

      make arrangements to provide the required service either through in-

      house provision or by re-tendering

Decision of the Executive Member

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed

REASON:            To secure best value arrangements for these services.