Issue - meetings

The Assistant Director, Regeneration & Asset Management, to present a report which seeks approval to grant long term leases to groups and clubs of property at Clarence Gardens and Burnholme, in line with the council’s Asset Management Strategy.

Resolved:  (i)      That approval be given to undertake a public consultation, in line with Section 123 of the Local Government Act, on the potential award of a long lease of two buildings at Clarence Gardens to The Hut York Ltd. (‘The Hut’) for a term of 99 years at a peppercorn rent, in accordance with the Community Asset Transfer Policy set out in the Asset Management Strategy.

Reason:     To comply with legislation.

                   (ii)      That authority be delegated to the Director of Economy & Place, in consultation with the Executive Leader (incorporating Finance & Performance), to finalise the leasing of these buildings to The Hut following consideration of any consultation responses.

Reason:     To create a sustainable future use of a community facility and transfer maintenance and repair responsibilities to the tenant.

                   (iii)     That approval be given to lease a building at the Burnholme Health and Well-Being Campus to the Trustees of Hempland Kids Club (THKC) for a term of 99 years at a peppercorn rent, in accordance with the Community Asset Transfer Policy set out in the Asset Management Strategy.

Reason:     To ensure the sustainable future use of a community facility and transfer maintenance and repair responsibilities to the Trustees.

The Assistant Director of Regeneration & Asset Management and Head of Asset & Property Management presented a report which sought approval to grant long term leases to groups and clubs of property at Clarence Gardens and Burnholme, in line with the Community and Operational Asset Strategy (CAS) contained in the council’s overall Asset Management Strategy.

The first proposal was to lease the Clarence Gardens Building to The Hut York Ltd., who had occupied the building since 2011 and now required a longer lease to enable them to apply for external funding to expand their existing services. Because the building could still be classed as ‘open space’ for the purposes of relevant legislation, it was considered prudent to undertake a consultation process prior to entering into the lease. The second proposal was to lease the former Youth Club building on the Burnholme site to the Trustees of Hempland Kids Club, who had occupied the building for several years and invested heavily in making it fit for purpose. This property was not considered to be open space.  Plans of the sites were annexed to the report. Both proposed lessees met the requirements set out in the CAS.

Members expressed their thanks to Officers for taking this project forward due to the good work these services were doing.

Officers agreed they would note the issue of lighting near The Hut.

Resolved:  (i)      That approval be given to undertake a public consultation, in line with Section 123 of the Local Government Act, on the potential award of a long lease of two buildings at Clarence Gardens to The Hut York Ltd. (‘The Hut’) for a term of 99 years at a peppercorn rent, in accordance with the Community Asset Transfer Policy set out in the Asset Management Strategy.

Reason:     To comply with legislation.

                   (ii)      That authority be delegated to the Director of Economy & Place, in consultation with the Executive Leader (incorporating Finance & Performance), to finalise the leasing of these buildings to The Hut following consideration of any consultation responses.

Reason:     To create a sustainable future use of a community facility and transfer maintenance and repair responsibilities to the tenant.

                   (iii)     That approval be given to lease a building at the Burnholme Health and Well-Being Campus to the Trustees of Hempland Kids Club (THKC) for a term of 99 years at a peppercorn rent, in accordance with the Community Asset Transfer Policy set out in the Asset Management Strategy.

Reason:     To ensure the sustainable future use of a community facility and transfer maintenance and repair responsibilities to the Trustees.