Issue - meetings

This report proposes a new Service Level Agreement between City of York Council and Make it York for the period 2018-2021.

Resolved:  That the SLA, comprising the three documents set out in Annexes A, B and C to the report, be approved.

Reason:     To contribute to the stronger promotion of York’s profile and cultural offer, articulating York’s brand regionally, nationally and internationally and driving the delivery of relevant outcomes within the York Economic Strategy.

The Executive Members considered a report which proposed a new Service Level Agreement (SLA) between the council and Make it York (MIY) for the period 2018-21.

The SLA was part of the new contract with MIY approved at Executive on 15 March 2018 (Minute 140 of that meeting refers).  It had been brought to the Executive Members for approval after further work, as agreed by the Executive.  The proposed SLA, annexed to the report, had been drawn up after extensive discussions with MIY and was considered to reflect appropriately the desired roles of the parties and the requirement for a strong focus on partnership building and tactical interventions. 

During their discussion, the Executive Members queried the reporting process referred to in Annex C and highlighted the need for transparency of information and for ensuring that the council’s role in supporting MIY events was clear to the public.  Officers outlined the differences between the quarterly narrative reports, the business reports to Shareholder Committee and the 6-monthly reports to Scrutiny and confirmed that:

·        Although there would be some overlap between the reports, each type would have a specific focus

·        The quarterly reports should be put in the public domain, perhaps via the Executive Decision Sessions.

Resolved:  That the SLA, comprising the three documents set out in Annexes A, B and C to the report, be approved, subject to amendments to ensure that it:

·        reflects the council’s commitment to transparency and the Transparency Code of Local Government, requiring MIY to act in the spirit of the legislation and

·        includes provision for MIY to take appropriate opportunities to acknowledge where activities are supported by the council.

Reason:     To contribute to the stronger promotion of York’s profile and cultural offer, articulating York’s brand regionally, nationally and internationally and driving the delivery of relevant outcomes within the York Economic Strategy.