Issue - meetings

The Assistant Director, Customer & Digital Services, to present a report which seeks approval for a proposed approach to procure a technology provider to deliver the council’s essential managed network services.

Resolved:  (i)      That the proposed approach, outlined in the report, to explore options to procure a technology provider to deliver the managed infrastructure services, be approved.

                   (ii)      That the proposed approach, outlined in the report, to explore options to work in collaboration with Harrogate Borough Council, as part of developing the benefits and opportunities of the existing shared Head of ICT Services arrangements, be approved.

                   (iii)     That the council be authorised to act as the Accountable Body for the  Local Full Fibre Network (LFFN) funding regime identified in paragraph 17 of the report, and for any other relevant grant schemes that may become available in the future.

                   (iv)     That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to approve the procurement process, to approve the terms of relevant legal agreements and to award the resulting contract to the successful bidder, following the conclusion of the process to secure a technology partner to deliver the managed infrastructure service.

                   (v)     That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to determine the final terms in relation to the LFFN grant and any other relevant grant schemes that may become available in the future, and to give approval to the acceptance of such grants.

Reason:     To comply with the council’s procurement rules and to ensure transparency around the strategic direction and spend relating to technology infrastructure.

The Assistant Director, Customer & Digital Services presented a report which sought approval for a proposed approach to procure a technology provider, to deliver the council’s essential managed network services following expiry of the current contract in August 2018.

This network connectivity  was a vital requirement, enabling all the council’s other Information & Communications Technology (ICT) services to be fit for purpose.  The new contract would seek to extend the reach of the fibre network and ensure that City of York Council (CYC) continued to exploit its position as one of the best connected councils in the country, within a leading digital city.  It was also proposed to adopt a collaborative procurement approach with Harrogate Borough Council (HBC), in view of CYC and HBC’s similarities, geographical proximity and existing joint ICT management service. This approach had been agreed by HBC’s Cabinet on 19 October 2017.  

Given the value of the project, the procurement would be conducted under the Public Contracts Regulations 2015.  A Prior Information Notice (PIN) would be issued and funding from external sources explored.

Resolved:  (i)      That the proposed approach, outlined in the report, to explore options to procure a technology provider to deliver the managed infrastructure services, be approved.

                   (ii)      That the proposed approach, outlined in the report, to explore options to work in collaboration with Harrogate Borough Council, as part of developing the benefits and opportunities of the existing shared Head of ICT Services arrangements, be approved.

                   (iii)     That the council be authorised to act as the Accountable Body for the  Local Full Fibre Network (LFFN) funding regime identified in paragraph 17 of the report, and for any other relevant grant schemes that may become available in the future.

                   (iv)    That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to approve the procurement process, to approve the terms of relevant legal agreements and to award the resulting contract to the successful bidder, following the conclusion of the process to secure a technology partner to deliver the managed infrastructure service.

                   (v)     That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to determine the final terms in relation to the LFFN grant and any other relevant grant schemes that may become available in the future, and to give approval to the acceptance of such grants.

Reason:     To comply with the council’s procurement rules and to ensure transparency around the strategic direction and spend relating to technology infrastructure.