Issue - meetings

This report presents the findings of the Tour de France Scrutiny Review Task Group’s review into the planning of major events.

Resolved:  That the recommendations of the Scrutiny Review Task Group, as detailed in the group’s final report at Annex A and set out in paragraphs 2, 3 and 4 of the cover report, be approved.

Reason:     To conclude the Scrutiny Review in line with the Council’s Scrutiny procedures and protocols.

Cllrs Craghill and Cuthbertson, as members of the Tour de France Scrutiny Review Task Group, presented a report which set out the findings of the Task Group’s review of the planning of major events.  The review had arisen from York’s hosting of the Tour de France Grand Depart in 2014.

Key findings from the Task Group’s final report, attached at Annex A, were highlighted.  These concerned issues with the peripheral activities around the main Tour de France event, which in itself had been an outstanding achievement for the council.  In particular, public engagement regarding the provision of campsites and entertainment hubs, planning and management of the Grand Departy Concert and overall communication with ward members about the activities had been inadequate.  The Task Group had initially identified a number of draft recommendations, listed in the table at paragraph 73 of Annex A., which had already been implemented.  Approval was now sought for a series of further recommendations, as set out in paragraphs 74-76 of Annex A and paragraphs 2-4 of the cover report.

The Chair thanked the Task Group members for their thorough review, from which lessons must be learned for the future management of events.

Resolved:  That the recommendations of the Scrutiny Review Task Group, as detailed in the group’s final report at Annex A and set out in paragraphs 2, 3 and 4 of the cover report, be approved.

Reason:     To conclude the Scrutiny Review in line with the Council’s Scrutiny procedures and protocols.