Issue - meetings
Progress on Financial Ledger Replacement Project
Meeting: 12/12/2006 - Executive Member For Corporate Services and Advisory Panel (Item 34)
34 FMS Replacement Project - Progress Report 
PDF 53 KB
This report provides an update on the progress made on the Financial Management System (FMS) Project started in March 2006.
Additional documents:
- Appendix A, item 34
PDF 45 KB
- Appendix B, item 34
PDF 15 KB
- Confidential Appendix C , View reasons restricted (34/4)
Decision:
Advice of the Advisory Panel
That the Executive Member be advised:
(i) That the proposed move of the project completion date be accepted.
Decision of the Executive Member
RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.
REASON:As a result of the quality controls that have been included in the plan, delays caused by the departure of the project manager and lack of business resource commitments dedicated to the project because of the statutory closure of accounts process.
Minutes:
Members received a report which provided an update on the progress made on the Financial Management System (FMS) Project started in March 2006.
It was reported that good progress had been made in building the requirements documentation but that, following a review of the initial draft, it was felt that additional technical review of the documents was necessary to ensure they were suitably worded to meet contractual arrangements. This extra quality control process and the retirement of the project manager had had an overall impact of moving the completion of Stage 1 by three months to July 2007. The Project Board had agreed to move this by an additional one month for contingency to allow for any further slippage as a result of the closure of accounts work during May and June of 2007 when resources may not be available to meet the demands of the project.
Members emphasised that it was more important to ensure that the new system was fully functional before it went live, than to implement it quickly.
Advice of the Advisory Panel
That the Executive Member be advised:
(i) That the proposed move of the project completion date be accepted.
Decision of the Executive Member
RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.
REASON:As a result of the quality controls that have been included in the plan, delays caused by the departure of the project manager and lack of business resource commitments dedicated to the project because of the statutory closure of accounts process.