Issue - meetings

This report details the outcome of the procurement of the Park and Ride Service Operator and seeks approval for measures required to enable continued provision of the city’s Park and Ride Service.

Resolved: That Executive agree to:

(i)           A 12 month extension of the current Park & Ride contract with First York.  Note that the price for the extension option was only open to the Council until 14^th October 2016; and

(ii)          Authorise Council officers to close the current procurement and to enter dialogue with potential bidders to shape a new Invitation to Tender which would be brought before the December meeting of the Executive for approval.

(iii)        A release from contingency of £100k to fund the shortfall in income in 2016/17.

(iv)        Note  the additional future years costs (£600k) will be incorporated as growth within the budget that council will consider in February 2017

Reason:     To ensure continued operation of the York Park & Ride service and to ensure delivery of the most economically advantageous Park & Ride contract moving forwards.

Consideration was given to a report which provided details of the competitive tendering process recently undertaken for the Park and Ride Service, currently let as a single contract operated by ‘First York’, which was due to expire on 31 January 2017.

Members noted that whilst there had been strong interest in the contract, no responses, which met the Council’s financial expectations had been received and in light of this Officers had negotiated an extension with First York to operate from 1 February 2017.

Officers referred to an earlier speaker’s comments confirming that whilst an integrated transport service could provide an attractive option, consideration needed to be given to the local bus market.

The Executive Member expressed his appreciation to Officers for their negotiated extension with First.

Consideration was then given to the following options:

Option 1 - Terminate the current procurement process and enter in to a short period of dialogue with potential Park & Ride bidders to inform a number of different specification options.  Proposals for an amended specification would then be presented to members at the meeting of the December Executive prior to issuance of a revised Invitation to Tender.

Award a contract extension to First York to continue to operate the Park & Ride for twelve months thereafter the new contract would commence.

Option 2 - Terminate the current procurement process, officers enter in to dialogue with potential Park & Ride bidders and officers to issue a revised, reduced, specification that balances cost and service quality to increase the likelihood of receipt of compliant bids with a view to awarding and commencing the new contract upon expiry of the contract extension with First York.

Resolved: That Executive agree to:

(i)           A 12 month extension of the current Park & Ride contract with First York.  The price for this extension option is only open to the Council until 14^th October 2016; and

(ii)          Authorise Council officers to close the current procurement and to enter dialogue with potential bidders to shape a new Invitation to Tender which would be brought before the December meeting of the Executive for approval.

(iii)        A release from contingency of £100k to fund the shortfall in income in 2016/17.

^(iv)                Note the additional future years costs (£600k) will be incorporated as growth within the budget that council will consider in February 2017. ^1.

Reason:     To ensure continued operation of the York Park & Ride service and to ensure delivery of the most economically advantageous Park & Ride contract moving forwards.