Issue - meetings

This report builds on the report which the Executive considered at their meeting on 30 June 2016 and proposes detailed governance arrangements for Council companies with the establishment of a Shareholder Committee.

Resolved:  That the Executive:

(i)           Approve the appointments of Cllr. Steward and Cllr. Ayre to the Shareholder Committee, with Cllr. Steward to be nominated as Chair.

(ii)          Approve the appointment of Cllr. A. Waller and Cllr. S. Rawlings as substitute Members.

(iii)        Appoint Cllr Looker (Labour) and Cllr Kramm (Green) with Cllr Craghill as substitute Green Member, as opposition group representatives to participate in a non-voting capacity at meetings of the Committee, including an Independent Member.

(iv)    Appoint Cllr. J. Hayes as the Independent Councillor.

(i)           Delegate to the Shareholder Committee the power within its terms of reference to exercise all the Council’s powers arising from its ownership role other than those identified within the report as being reserved to the Executive.

(ii)          That if the two Voting Members of the Shareholder Committee are not in agreement, then the matter will be referred up to the Executive for determination.

(iii)        Refer consideration of the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and Officers as referred to in the annex to the report to an Executive Member for Finance and Performance Decision Session for approval.

Reason:     To ensure proper governance of Council companies.

Consideration was given to a report which provided an update on the detailed arrangements for the new Shareholder Committee, appointed as part of the new governance arrangements for Council companies.

Officers reported on the membership of the Committee, the division of responsibilities between the Committee and the Executive and the appointment of Directors. In answer to an earlier question Officers confirmed that ,as the new Committee would be a Committee of the Executive the same access rules would apply to agendas and minutes. It was also confirmed that if Members wished to review the scheme of delegation this could be carried out at an Executive Member Decision Session.

The Executive Member confirmed his agreement to a re-examination of the distribution of powers in relation to the governance arrangements for CYC companies.

 Resolved: That the Executive:

(i)           Approve the appointments of Cllr. Steward and Cllr. Ayre to the Shareholder Committee, with Cllr. Steward to be nominated as Chair.

(ii)          Approve the appointment of Cllr. A. Waller and Cllr. S. Rawlings as substitute Members.

(iii)        Appoint Cllr Looker (Labour Group) and Cllr Kramm (Green Group) with Cllr Craghill as substitute Green Member, as the opposition group representatives to participate in a non-voting capacity at meetings of the Committee, including an Independent Member.

 (iv)   Appoint Cllr. J. Hayes as the Independent Councillor.

(v)         Delegate to the Shareholder Committee the power within its terms of reference to exercise all the Council’s powers arising from its ownership role other than those identified within this report as being reserved to the Executive.

(vi)        That if the two Voting Members of the Shareholder Committee are not in agreement, then the matter will be referred up to the Executive for determination. ^1.

(vii)      Refer consideration of the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and Officers as referred to in the annex to the report to an Executive Member for Finance and Performance Decision Session for approval . ^2.

Reason:     To ensure proper governance of Council companies.