Issue - meetings

This report provides an overview of the strategy and approach that the authority take in the management of highway assets. Members are asked to confirm the process for the annual programme of maintenance work and agree the Streetlighting Policy document at Annex 1.

Resolved:  That the Executive agree to:

(i)           Note the review and update of the existing CYC strategy, policy and service delivery methods relating to highway maintenance in this paper and accept them as a sound basis for developing an evidence led programme. The policy will be updated biannually and any changes will be brought before the Executive Member. Any significant changes will be brought before the Executive.

(ii)          Confirm that the annual programme of maintenance works will be developed via the following process:

(iii)        An evidence led list of schemes being generated in accordance with Policy for approval by the Director for City and Environmental Services

(iv)   Members allocating a budget for highways maintenance in the annual budget process and identify local schemes as part of the Ward Highways Programme

(iv)        The final programme of affordable schemes being generated and approved by the Director of City and Environmental Services and ratified by the Executive

(v)         Note and support the work of the council with its partners in the Yorkshire Alliance to deliver shared approaches and efficiencies

(vi)        Note and agree the Streetlighting Policy document at Annex 1 of the report.

Reason:     To ensure delivery of highway maintenance services in an efficient and cost effective manner.

The Executive considered a report which provided an overview of the strategy and approach the Council took in the management of its highway assets which were valued at over £2bn.

Officers confirmed that the highway maintenance programme was evidence led and governed by a range of national codes of practice and internal plans and strategies, with the annual programme being developed in the autumn of the preceding year. Officers reiterated that Members would receive communications on highway condition and priorities for works through the ward highway process and that any local requirements could be sent direct to the highway team at ycc@york.gov.uk

In answer to Members questions regarding the new street lighting policy, Officers confirmed that in order to assist in the reduction of carbon emissions work was underway on a street lighting programme with an LED rollout.

Following further discussion it was

Resolved:  That the Executive agree to:

(i)           Note the review and update of the existing CYC strategy, policy and service delivery methods relating to highway maintenance in this paper and accept them as a sound basis for developing an evidence led programme. The policy will be updated biannually and any changes will be brought before the Executive Member. Any significant changes will be brought before the Executive.

(ii)          Confirm that the annual programme of maintenance works will be developed via the following process:

(iii)        An evidence led list of schemes being generated in accordance with Policy for approval by the Director for City and Environmental Services

(iv)   Members allocating a budget for highways maintenance in the annual budget process and identify local schemes as part of the Ward Highways Programme

(iv)        The final programme of affordable schemes being generated and approved by the Director of City and Environmental Services and ratified by the Executive

(v)         Note and support the work of the council with its partners in the Yorkshire Alliance to deliver shared approaches and efficiencies

(vi)        Note and agree the Streetlighting Policy document at Annex 1 of the report. ^1.

Reason:     To ensure delivery of highway maintenance services in an efficient and cost effective manner.