Issue - meetings

This report seeks approval to commence a procurement exercise for a comprehensive set of council wide security services.

Resolved:           That the Executive agree to the procurement of security services as a corporate contract through a single exercise containing lots, including exploring the possibility of outsourcing the current in house CCTV monitoring service.

Reason: To enable the Council to:

·          achieve Best Value by maximising the available budget

·          transfer risks and responsibilities for CCTV security to the appointed supplier(s) so it resides with an experienced, accredited and skilled supplier(s)

·          ensure consistency of service provision across the Council.

Members considered a report which sought approval to commence a procurement exercise for a comprehensive set of council wide security services which included, on site security for all council properties, fire alarm response and provision and maintenance of the Council’s CCTV control room and equipment.

Officers referred to the Council’s Procurement Strategy which set out a commitment to bring together all linked and related spend in order to ensure the Council received consistency in the quality and costs of services provided.

It was noted that the proposal to incorporate the CCTV operatives as part of the exercise would provide a full security solution, obtain financial savings and efficiencies and ensure that best value was obtained. It was reported that consultation had been started with the CCTV control room staff and Unions.

Consideration was given to the following options:

Option 1 - to procure security services as a corporate contract through a single exercise containing lots as described in paragraph 8, including exploring the possibility to outsource the current in house CCTV monitoring service.  This is the recommended option.

Option 2 - to retain the current position whereby CCTV monitoring services are provided in house and procure a separate contract for the remaining security services. 

Resolved:           That the Executive agree to the procurement of security services as a corporate contract through a single exercise containing lots, including exploring the possibility of outsourcing the current in house CCTV monitoring service. ^1.

Reason: To enable the Council to:

·          achieve Best Value by maximising the available budget

·          transfer risks and responsibilities for CCTV security to the appointed supplier(s) so it resides with an experienced, accredited and skilled supplier(s)

·          ensure consistency of service provision across the Council.