Issue - meetings

This report presents the process and outcomes of the evaluation of final tenders for the delivery of the Council’s new headquarters and recommends Tarras Park Properties York Investors LLP as the preferred bidder.

RESOLVED: (i)         That the content of the report be noted, and in particular the outcome scores of the evaluation of the tenders for the delivery of a new Council headquarters building.

                        (ii)        That Tarras Park Properties York Investors LLP, with their scheme for development of West Offices, Station Rise, be approved as the Preferred Bidder.

                        (iii)       That authority be delegated to the Project Champion (Director of City Strategy), in consultation with the Director of Resources, to enter into a contract with Tarras following agreement of the final terms of the Conditional Sale and Development Agreement and satisfactory resolution of any outstanding items of clarification.

REASON:      In accordance with the outcome of the bid evaluation and to enter into a Conditional Sale and Development Agreement to provide a new Council headquarters.

Members considered a report which set out the process and outcomes of the evaluation of final tenders for the delivery of the Council’s new headquarters building and sought approval to award the contract to the preferred bidder.

Submissions received from the two selected developers - Aviva (for development of Yorkshire House, Rougier Street) and Tarras Park Properties York Investors LLP (for development of West Offices, Station Rise) had been evaluated in accordance with the agreed criteria. The evaluation had identified Tarras as the preferred bidder, their tender having scored more highly than Aviva’s. Details of the evaluation scores were contained in exempt Annex 2.  The West Offices scheme would provide the Council with a building that met their requirements and offer future flexibility within an attractive city centre setting.  It was supported by English Heritage and the City’s Planners and had also received very positive feedback from public and staff consultation. 

Subject to Members approving the award of the contract, there would be a period of clarification in terms of key areas of the bid prior to entering into a formal contract with Tarras.  Further consultation would be carried out during February / March 2010 before submission of a planning application in May. 

Members expressed their thanks to Officers and to both sets of Developers for bringing forward two high quality schemes for consideration.  There was now a need to continue negotiations with the chosen developer to ensure best value for money and to maintain communications with the public to raise awareness of the significant financial savings that this project would bring.

RESOLVED: (i)         That the content of the report be noted, and in particular the outcome scores of the evaluation of the tenders for the delivery of a new Council headquarters building.

                        (ii)        That Tarras Park Properties York Investors LLP, with their scheme for development of West Offices, Station Rise, be approved as the Preferred Bidder.

                        (iii)       That authority be delegated to the Project Champion (Director of City Strategy), in consultation with the Director of Resources, to enter into a contract with Tarras following agreement of the final terms of the Conditional Sale and Development Agreement and satisfactory resolution of any outstanding items of clarification. ¹

REASON:      In accordance with the outcome of the bid evaluation and to enter into a Conditional Sale and Development Agreement to provide a new Council headquarters.

Note: Cllrs Moore, Morley and Reid left the room during consideration of the above item and took no part in the discussion or decisions thereon, in accordance with their previous indications as recorded under Minute 121.