Issue - meetings

This report provides details of the procurement process for the replacement of six new refuse collection vehicles and one additional cage collection vehicle and asks Members to approve the outcome of the evaluation process and the making of a purchase order.

RESOLVED: (i)         That the procurement process outlined in the report be noted and the outcome of the evaluation process approved.

                        (ii)        That approval be given for a purchase order to be made, so that the successful tenderers can be notified and orders placed.

REASON:      In order to provide a suitable procurement solution in the short term, without incurring the additional costs of entering into a funding agreement with an alternative bank.

Members considered a report which provided details of the procurement process for the replacement of six new refuse collection vehicles (RCVs) and one additional cage collection vehicle and sought approval to make a purchase order on the basis of the outcome of the evaluation process.

Members were reminded of the current funding and contract arrangements following the decision by the Bank of Scotland to exit the public sector operating lease market and the withdrawal of current contractors, DSG, from all non defence contracts.  In the short term, the Council could fund vehicles through its own lease framework contract and use the Braintree Framework for the supply of refuse collection vehicles, thus removing the need to go through the OJEU procurement process until the best option for the fleet operations had been identified.

Tenders had been sought from six suppliers through the Braintree Framework Agreement and evaluated using the Most Economically Advantageous Tender (MEAT) analysis.  For the six replacement RCVs, Terberg had received the highest score.  For the new cage vehicle, LinkTip had scored the highest. 

Having noted the comments of the Shadow Executive on this item, it was

RESOLVED: (i)         That the procurement process outlined in the report be noted and the outcome of the evaluation process approved.

                        (ii)        That approval be given for a purchase order to be made, so that the successful tenderers can be notified and orders placed. ¹

REASON:      In order to provide a suitable procurement solution in the short term, without incurring the additional costs of entering into a funding agreement with an alternative bank.