Issue - meetings

The purpose of this paper is to inform Members of the progress made in implementing and deploying the Supplier and Contract Management System (SCMS) at City of York Council.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the progress made to date in implementing and embedding the SCMS system be noted;

(ii)         That  the Project plan attached as Annex 1 to this report be noted.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASONS:To advise Members of the progress made to date in delivering the SCMS project plan.

To advise Members of the contents of the project plan developed to deliver SCMS across the organisation

Members considered a paper which informed Members of the progress made in implementing and deploying the Supplier and Contract Management System (SCMS) at City of York Council.

The introduction of the SCMS system would significantly improve the way in which procurement was carried out at the Council providing accurate management information, transparency, formal commissioning processes and engagement of suppliers.  Once fully populated it would assist in identifying any un-contracted spend or spend outside of corporate contracts. A robust approach had been taken to its implementation to ensure the successful delivery of the project. 

Members queried whether all procurement would go through the SCMS system. Officers reported that small to medium sized businesses might not be able to use the system and so there was a need to provide the traditional ways to tender, however these tenders would be entered onto the system by officers to provide a comprehensive audit trail of activity and a complete electronic register of contracts. Further information was requested on the costs of supporting the two systems and whether it would be legally possible to put all procurement through the SCMS system. Officers reported that they would investigate the costings, check with legal services whether just using the SCMS system would be discriminatory practice and email the findings to members.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the progress made to date in implementing and embedding the SCMS system be noted;

(ii)         That  the Project plan attached as Annex 1 to this report be noted.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASONS:To advise Members of the progress made to date in delivering the SCMS project plan.

To advise Members of the contents of the project plan developed to deliver SCMS across the organisation