Regular update on routine procurements and approval of ICT procurement over £250k
Decision Maker: Decision Session - Executive Member for Finance and Major Projects, Executive Member for Finance and Performance
Decision status: Decision Made
Is Key decision?: No
Is subject to call in?: Yes
Purpose of Report: To present a regular update on routine
procurements as laid down in the council’s contract procedure
“7.7 - Where the aggregate contract value (including any extension) is between £250,000 and less than £500,000 then the decision to enter the contract requires the approval of an Executive Member or the Executive unless the procurement is treated as Routine as defined in clause 7.9.
7.8 - Where the aggregate contract value (including any extension) is £500,000 or more the decision will be regarded as a Key Decision unless the Chief Finance Officer acting in consultation with the Monitoring Officer has approved the procurement as Routine.
7.9 - A Routine procurement is any arrangement that represents a low commercial and legal risk to the Council and relates to procurement of goods, services or works with a clearly defined specification and that clearly relate to the routine day to day operation of the Council. Routine procurements will be limited to items such as utilities, insurance or stationery. Where Officers consider a procurement process may be Routine, they are required to liaise with Commercial Procurement who will advise on the relevant paperwork to be submitted to the Chief Finance Officer. Authorisation to treat a procurement as Routine must be sought before the procurement process commences. A Director may enter a Contract where the procurement has been treated as Routine. An updated register of routine procurement must be presented regularly to the Executive Member for Finance and Performance.”
The Executive Member will be asked to note the routine procurements and approve any non-routine ICT procurements planned over £250k to £500k.
· the routine procurements that were approved during the period April 2022 to October 2022 (as set out at Annex A of the report) be noted.
· the significant future routine procurement of the council’s revenues and benefits system (as set out at Annex B of the report) be noted.
Reason: To ensure the that councillors receive reports on routine procurement decisions in line with the council’s contract procedure rules and the public have the opportunity to see transparent decision-making in operation relating to major ICT procurements.
Report author: Debbie Mitchell
Publication date: 14/11/2022
Date of decision: 14/11/2022
Decided at meeting: 14/11/2022 - Decision Session - Executive Member for Finance and Major Projects
Effective from: 17/11/2022