Decision details

Purpose of Report: This paper will describe and seek approval for the proposed approach to procurement of the ICT managed services contract.

The council’s current contract for the managed service expires in 2018, and the new contract will look to procure services that includes but are not restricted to the design, management and support of the corporate (and some partners) voice, data and wireless estate. The scope of the current contract includes the fibre backbone connectivity within the City.

The proposal will include Harrogate Borough Council (HBC) as joint client on the contract. This approach is to be discussed and agreed at HBC’s Cabinet on October 18th 2017.

Executive are asked to: approve the proposed approach to procurement of the ICT managed services contract.

Resolved:  (i)      That the proposed approach, outlined in the report, to explore options to procure a technology provider to deliver the managed infrastructure services, be approved.

                   (ii)      That the proposed approach, outlined in the report, to explore options to work in collaboration with Harrogate Borough Council, as part of developing the benefits and opportunities of the existing shared Head of ICT Services arrangements, be approved.

                   (iii)     That the council be authorised to act as the Accountable Body for the  Local Full Fibre Network (LFFN) funding regime identified in paragraph 17 of the report, and for any other relevant grant schemes that may become available in the future.

                   (iv)     That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to approve the procurement process, to approve the terms of relevant legal agreements and to award the resulting contract to the successful bidder, following the conclusion of the process to secure a technology partner to deliver the managed infrastructure service.

                   (v)     That authority be delegated to the Deputy Chief Executive  / Director of Customer & Corporate Services to determine the final terms in relation to the LFFN grant and any other relevant grant schemes that may become available in the future, and to give approval to the acceptance of such grants.

Reason:     To comply with the council’s procurement rules and to ensure transparency around the strategic direction and spend relating to technology infrastructure.