Decision details

Purpose of Report: To update Members on the progress of the stadium project, the financial package and the specification.

Members are asked to approve the officer recommendations within the report.

Exempt information - commercial information regarding the current procurement process.

Due to a high volume of business scheduled for 5 November meeting, CMT agreed in conjunction with officers that this item can be deferred to 3 December meeting.

This item has been slipped to the 7 January 2014 Cabinet because the timing of the decision is required to link to the framework required for final bids for procurement process which is not expected until the new year.

Resolved:         That Cabinet agree:

(i)            To note progress on the project and procurement to date, particularly that: 

·                        The project is proceeding into the final procurement stage within the existing financial parameters.

·                        The changes made to the estimated project timetable and key milestones.

·                        Match-day agreements and leases for the project partners will be finalised and that these will all be subject to the overall project contract.

·                        A detailed report is presented to Cabinet prior to contract award setting out the results of the procurement and the financial implications.

(ii)          That tenders will be sought that encourage cost effective design solutions for the stadium that:

·                    Meets current Football League and Rugby Football League entry requirements.

·                    Removes any ‘built-in’ expansion requirement.

·                    Results in a well balanced and attractive stadium bowl.

·                    As an option, considers the use of some terracing as a means of increasing the base capacity.

·                    Makes provision within the design to increase the capacity as an all seat solution if the Football Stadium Improvement funding can be legally secured and / or promotion to the Football League ‘Championship’ is achieved at a later date.

·                    Demonstrates an all seat capacity of 10,000 can be achieved at a later stage, within the stadium footprint.

(iii)         The new Athletics track being delivered at Heslington West Campus as set out in the report, including the payment of a grant of £31,000 for the delivery of a community athletics programme.

(iv)        To note the risks highlighted and agree that the Project Board continue to manage the project risks.

Reason:     To ensure the effective delivery of this procurement exercise and that it remains within the financial parameters set.