Decision details

Purpose of Report:

The City Of York Council (the “Council”) is intending to identify Providers to be included as part of an Approved Provider List (“APL”). The APL will have an initial term of 3-years with an option to extend for up to a further 4-years (2-years, plus 2-years), leading to a maximum duration of 7-years. This will help to inform efficiencies and enable the establishment of a legal agreements for these APL’s. The work will be undertaken on a phased approach until summer 2024, due to ongoing negotiations with Providers.

The Approved Provider List (APL) if implemented will cover:
a) Care at Home (Domiciliary care) (APL 1)
b) Residential care with and without nursing (APL 2)
c) Supported Living (APL 3)
d) Community Based Support (APL 4)

The Executive will be asked to:

Approve the establishment of the APL. The proposed APL will ensure that services are procured in line with our statutory duties and obligations under the Care Act 2014 and the Public Contract Regulations 2015, as well as our own standing orders set out within the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution, as well as ensure efficiencies and enable the Council have more control of current and future contracts, for example ceiling rates.

Resolved:

                         i.         Approved the established Approved Provider List (APL).

Reason:     The proposed APL will ensure that services are

procured in line with our statutory duties and obligations under the Care Act 2014 and the Public Contract Regulations 2015, as well as our own standing orders set out within the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution, as well as ensure efficiencies and enable the Council to have more control of current and future contracts, for example ceiling rates.

                        ii.         Agreed to delegate authority to the Corporate Director of Adult Services and Integration (“DASS”), in consultation with the Director of Governance, to determine the provisions of the new APL, and to award positions on to the APL following an open, fair, and transparent competitive process and evaluation criteria.

Reason:     To ensure the proposed APL is set up in accordance

with and continues to be used/managed thereafter in line with the Light Touch Regime under the Public Contract Regulations 2015 and the Council’s Contract Procedure Rules, to ensure open, fair and transparent commissioning of services required to meet our statutory duties under the Care Act 2014, and to ensure the APL is set up within the procurement timescales.