Decision details

Purpose of Report: Flooding of properties in the Fordlands community occurred in 2000 and has been managed through pumping operations in 2012, 2015 and February 2020. Significant road flooding occurs to Fordlands Road and the A19 in large flood events leaving the Fordlands community isolated and causing significant impact on many 1000’s of resident, commuter and tourist journeys. A scheme to increase the resilience of the A19 to flooding was delivered by the contractors completing the access road to the Germany Beck housing development.

A holistic scheme has been identified that would provide a pumping station to increase flood resilience to properties, maintain access via Fordlands Road and further reinforce the works on the A19. A funding package has been drawn together to develop this scheme, design and appraisal works have been carried out to develop the project further.

The scheme is being developed alongside the wider Environment Agency led programme of works in the city, Executive have previously agreed that the Executive Member for the Environment and Climate Change would monitor and assure the delivery of the programme. A paper taken to the Executive Member’s 12 August 2020 decision session resolved that the development of the next stage of appraisal should be commenced – including detailed design and all permissions including planning approval. A paper will be brought to the Executive to update on all progress and request approvals for the next stages of the project.

The Executive will be asked to:

·         Endorse the work carried out to date.

·         Approve the project to be taken through the planning process.

·         Resolve to receive a future paper detailing the approach to the construction phase costs, procurement and delivery model and to approve the continued delivery of the project.

Resolved: 

                      i.         That the contents of the report, and the progress of the scheme to date, be noted.

                     ii.         That approval be given to submit a planning approval application for the project and commence all further approvals based on work developed to date.

                    iii.        That approval be given to undertake a procurement process to procure a contractor to carry out the construction phase and that authority be delegated to the Director of Place (in consultation with the Executive Member for Environment & Climate Change, the Chief Finance Officer and the Director of Governance or their delegated officers) to take such steps as are necessary to procure, award and enter into the resulting contract, subject to the winning bid being within the budget set out in paragraph 37 of the report.

                   iv.        That, in the event that the winning bid is in excess of the budget set out in paragraph 37 of the report, a further report be brought to Executive to seek  approval to award the contract to the winning bidder.

Reason:     To ensure that the flood alleviation scheme in Fulford can be delivered.