Decision details

Purpose of Report: The report will provide an update on progress of the proposed security measures (Hostile Vehicle Measures) scheme. The proposed scheme is being tendered and prices should be returned by the time of the meeting, it will detail any cost pressures since the last forecast and give more certainty on cost.

The report will provide an update on the scheme including the procurement process. The report will inform Members about the programme of work and what can be achieved in the months ahead.

Given that Christmas 2022 is approaching, the project team will confirm the contractors assessment of what is deliverable and what temporary arrangements will be needed.

The report will ask Members to note progress on the scheme and give delegated authority for the Director of Environment, Transport and Planning to accept the winning tender in order to make an award to the contractor to commence work in line with the anticipated programme.

This item has been deferred to 18 August 2022 the reason for this is as stated: The contractors tendering for the work have requested more time to enable them to submit prices therefore the report has been delayed to accommodate this request.

Resolved:  (i)      That the general progress on the Hostile Vehicle Measures (HVM) Scheme be noted.

                   (ii)      That authority be delegated to the Director of Transport, Environment & Planning (in consultation with the Director of Governance or her delegated officers) to accept the tender based on the evaluation criteria and to take such steps as are necessary to award and enter into the resulting contract.

                   (iii)     That it be noted that the tender received is in excess of the available budget and that an additional £1,750k be approved, to be funded by bringing forward funds from the 2026/27 Highways Maintenance capital programme, to enable award of the contract and to meet the forecast for inflation and the utilities costs.

Reason:     To enable the contract to be awarded in order to commence work to carry out advice received by Police and Security services to protect the city centre from a vehicle borne terrorist attack.

                   (iv)    That City of York Council lobby the Home Secretary to seek financial support with the installation of HVMs and the production of a long term government plan to support councils in implementing their Protect Duty.

Reason:     To ensure local authorities have the resources they need to comply with the additional requirements placed upon them by government.