Decision details

Purpose of report: To provide an accommodation project update-Milestones and targets, budget and timescales. To present the findings from the Office of the future pilot study and the proposed property exit strategy in support of the final move to the new Headquarters at the end of 2012.

Members are asked to: Note the findings of the pilot study and proposed exit strategy to the new Headquarters in 2012.

RESOLVED: (i)         That the report be noted.

                        (ii)        That the ongoing communication with the public, through the Council’s website, Your City and e-mail, be noted.

                        (iii)       That it be requested that the business case for the financial benefit of the project be included in future communication.

REASON:      To ensure that the benefits of the project, particularly in terms of long-term financial savings, can be clearly communicated to the public.

                        (iv)       That the property exit strategy, and the release of De Grey House and 1A & B Swinegate Court East on the first break clause dates of March and May 2011, with affected staff to be relocated to within the existing accommodation portfolio, be endorsed, and that an updated report be brought to Executive within three months detailing the break clause in leases, tendering process for dilapidation works and the minimisation of the period of time between departure from office and the end of the Council’s lease on the building.

REASON:      In order to vacate the premises and re-locate staff within the project’s financial model and with minimal disruption and risk to Council services.

                        (v)        That the Director of City Strategy detail to the Leader any costs arising from the objection by the Victorian Society.

REASON:      To assess the financial effect on the project of this late intervention in the planning process by a statutory consultee.