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Agenda and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Michelle Bennett  Democracy Officer

Webcast: Watch or listen to the meeting online

No. Item


Declarations of Interest

At this point in the meeting, members are asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they may have in respect of business on this agenda.



Members were asked to declare, at this point in the meeting, any personal interests not included on the Register of Interests or any prejudicial or discloseable pecuniary interest that they might have in respect of the business on the agenda. None were declared.


Minutes pdf icon PDF 270 KB

To approve and sign the minutes of the Housing and Community Safety Scrutiny Committee meeting held on 23 December 2019.


Resolved:  That the minutes of the previous meeting of the

committee held on 23 December 2019 be approved and signed as a correct record.


Public Participation

At this point in the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so. The deadline for registering is 5:00 pm on Friday 24 January 2020.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. This broadcast can be viewed at: http://www.york.gov.uk/webcasts.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at:




It was noted that there had been no registrations to speak under the Council’s Public Participation Scheme.


Finance and Performance Quarter 2 Monitor 2019/20 pdf icon PDF 325 KB

The Committee will consider a report which provides details of the 2019/20 forecast outturn position for both finance and performance across Housing & Community Safety. The paper incorporates data to September 2019 which was reported to Executive on 21st January 2020.



Additional documents:


The Committee considered a report that provided detail of the 2019/20 forecast outturn position for both finance and performance across Housing & Community Safety. The Committee discussed several areas of the forecasts for 2019/20 and how the data in the report had been presented. Members raised questions regarding how the delivery of affordable housing was being recorded and if CYC would meet its delivery target by the end of the financial year. Members also requested that data on affordable housing be broken down, to identify the difference between those available at 80% market rate and those that are available at social rent.


In response to Member questions, officers stated that there would be reserve funding released for retrofitting Council owned properties, focussing on the buildings with the lowest energy efficiency rating initially. Members were keen to ensure that the appropriate indicators were put in place to help gauge the effect of the programme. The Chair requested that Members consider any questions they had regarding the Environmental Retrofitting item (scheduled for the meeting on 24 February 2020) so that any issues could be addressed by the officer report.


The Committee also requested that officers include further information on the Rapid Rehousing Pathway within the report on Temporary Accommodation (also scheduled for 24 February 2020 meeting)




                      i.         The Committee noted the continued effective financial management across Housing & Community Safety;

                     ii.         The Committee noted the performance information provided in the report.


Reason:     To ensure expenditure was being kept within the approved Budget.



Aims and Objectives of the Housing Poverty Scrutiny Review pdf icon PDF 135 KB

The purpose of this agenda item is to establish the aims and objectives for a Scrutiny Review into Housing Poverty.  At the November meeting of this Committee, Members were presented with a report from the Customer and Corporate Services Scrutiny Management Committee, requesting that they take part in a Corporate Review into Poverty. It was agreed that a review would be undertaken and this report asks the committee to establish its remit, objectives and assign Members to the carry out the review.


Additional documents:


The Committee received a report asking them to consider and agree their remit for the Housing Poverty Scrutiny Review. The Committee discussed a range of topics including the current housing register and access to affordable rental housing.


Officers explained the criteria for each of the bands in the current housing register and explained how the application process for available housing was undertaken. Members enquired about the impact that housing related debt could have on someone successfully receiving a council property. Officers confirmed that housing related debt accrued in both council properties and the private sector would be a barrier against receiving a council property.


Members also enquired about the increased number of people on the housing register when comparison local authorities in the report had seen a reduction. Officers stated that they were unsure of how other authorities had compiled their data and agreed to contact the Local Authorities listed, to understand the differences in policy and administration.


Members enquired about the impact of the Local Housing Allowance (LHA), officers confirmed that the private rental sector in York was impacting affordability in the city. They noted that there were a large number of people receiving LHA that were paying the difference between private rental prices and the allowance from the LHA. Members raised concerns regarding the impact this could be having on the financial stability of those receiving LHA. Officers noted that a national government review could lift the maximum amount that could be received from the LHA from April 2020.   


Members discussed the proposed remit for the scrutiny review and noted the need for the Council’s Housing Delivery Programme to aim for higher than 40% affordable homes as passed by Council in September. Members also noted the need to explore the breakdown of affordable homes to identify those being built for sale at 80% market rate and those at social rent. Members also suggested that the remit could consider what individuals are choosing to do when they reach 18 years of age and if they are able to access housing outside of family homes. 






The Committee agreed that the remit for the Housing Poverty Scrutiny Review task group would be:


                      i.         ‘To better understand the extent to which house prices, rent levels and the costs of running a home contribute to the number of households in York in poverty’.


The Committee agreed that the objectives for the Housing Poverty Scrutiny Review would be:


                     ii.         To establish the costs of running a home (gas, electricity, service charges etc) and analyse this in addition to the data we have on average earnings, house prices and rent.

                    iii.        To carry out a comparison exercise  with similar local authorities?

                   iv.        To assess the impact and take up of the Local Housing Allowance and other Government-imposed rules that we must adhere to?

                     v.        To establish what levers the Council and other local partners have to reduce the cost of housing and/or the cost of running a home, e.g. shared or novel forms  ...  view the full minutes text for item 37.


Work Plan pdf icon PDF 446 KB

To discuss the committee’s Work Plan for 2019.


Members considered the committee’s work plan for the remainder of the 2019-20 municipal year.


Members requested that:

·        Updates on Council accommodation sites including James House and Ordnance Lane be part of the Temporary Accommodation item scheduled for the 24 February 2020.

·        That the Safer York Partnership are asked to include a cycle safety update as part of their bi-annual report scheduled for the March meeting of the Committee

·        An appropriate officer from Finance be invited to the 20 April 2020 meeting of the Committee to contribute to the Housing Delivery Programme update item

·        An update on the outcomes of the Older Persons Accommodation report also be added to the April meeting.





                      i.         That the Work Plan was approved, as submitted, subject to the above clarification;


Reason:     To ensure that the Committee has a planned programme of work in place.



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