Agenda, decisions and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal interests not included on the Register of Interests or any disclosable pecuniary interests which they had on the business on the agenda. No additional interests were declared.

To approve and sign the minutes of the meeting held on Thursday 19 July 2018.

Resolved:  That the minutes of the meeting held on 19 July 2018 be approved and then signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday 19 September 2018.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report outlines the reasons why a decision has been taken to introduce a Responsive Repairs and Rechargeable Repairs Policy; the methodology used to develop this and the key changes that will be introduced  if these policies are approved.

Resolved:

(i)   That the rationale for introducing the Responsive Repairs and Rechargeable Repairs Policy be agreed.

(ii)  That the Responsive Repairs and Rechargeable Repairs Policy be approved.

Reason: This will ensure consistency in decision making around repairs and maximise income from rechargeable repairs.

The Executive Member considered a report that outlined the reasons why a decision had been taken to introduce a Responsive Repairs and Rechargeable Repairs Policy; the methodology used to develop this and the key changes that would be introduced  if these policies were approved.

The Head of Building Services and the Building Services Change Manager were in attendance to present the report and confirmed:

·        CYC did not currently have an all encompassing Responsive Repairs and Recharge Policy, information relating to repairs was contained in various locations;

·        Workshops had been held across the service to discuss the policy;

·        This policy had been considered by the Tenants Scrutiny Panel who were supportive and requested only minor changes, such as more detail on the responsibility matrix.

The Executive Member noted that a Repairs Policy was essential for any housing provider as it fulfilled a number of functions and that the proposed policies had been developed by a group of employees from across Housing and Building Services to ensure the needs of all service areas were met.

The Executive Member noted the key changes within the proposed policies and considered the options put forward, she thanked Officers for their update.

Resolved:

(i)   That the rationale for introducing the Responsive Repairs and Rechargeable Repairs Policy be agreed.

(ii)  That the Responsive Repairs and Rechargeable Repairs Policy be approved.

Reason: This will ensure consistency in decision making around repairs and maximise income from rechargeable repairs.