Agenda and minutes

At this point in the meeting Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare, at this point in the meeting, any personal interests not included on the Register of Interests or any prejudicial or disclosable pecuniary interest that they might have in respect of the business on the agenda.  None were declared.

To consider excluding the public and press from the meeting during consideration of agenda item (6), SJB Recycling Proposed Disposal of Subsidiary Reserved Matters on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under Paragraphs 3 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

Members considered the exclusion of the press and public from the meeting for discussion and decision for the exempt agenda Item 6 on the grounds that it contained information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved:  Not to exclude the press and public during consideration of Agenda Item 6.

Reason:     Members considered that these matters could be

discussed without disclosing any confidential information relating to the financial or business affairs of any particular person (including the authority holding that information).

To approve and sign the minutes of the last meeting of the Shareholder Committee held on 3 September 2019.

Resolved: That the Minutes of the previous meeting of the

committee held on 3 September 2019be approved and signed as a correct record.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Monday 18 November.  Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or,if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme.

Ms Gwen Swinburn spoke in relation to her concerns regarding the lack of governance of this committee and how it fails to meet the minimum requirements of the agreement made with the external auditors as part of their obligations in relation to the Public Interest report.  She mentioned her concerns that the resolutions from the first meeting of this committee held in March 2017 had not been undertaken.  With the exception of Make It York, the agreed twice a year business update reports from the companies in which we are shareholders, had not been received.  She requested that the Chair invite each company to provide a report and that this committee publish a forward plan.  She raised wider concerns about a lack of reporting across the Council as a whole and further concerns about perceived and certain conflicts of senior council officers.

The Chair responded that the committee would address her concerns regarding companies providing a report twice a year and the committee having a forward plan, in due course.

Members will receive a report seeking shareholder approval for the expansion of Veritau through the creation of a subsidiary company.

It had been decided that the above itemwould be deferred to the next Shareholder Committee Meeting on 17 December 2019 where the vice-chair Cllr D’Agorne would chair the meeting.  This was due to the chair’s prejudicial and pecuniary interest in this item in that he was a director at Veritau Ltd.

Members will receive a report which seeks to provide approval in principal to the SJB Recycling Limited Board of Directors for the disposal of a subsidiary company.

Members received a report which sought to provide approval in principal to the SJB Recycling Limited Board of Directors for the disposal of a subsidiary company.

Patrick Looker, The Finance Manager was in attendance to present the report and to respond to questions.

Resolved: That the Shareholder Committee:

(i)   Agree in principal to the disposal of a subsidiary company.

(ii) Delegate the Council’s representative on the Board of Directors to work with his fellow Directors to negotiate and agree the final terms and conditions of the sale.

Reason:     In accordance with the Articles and Shareholder agreement