Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and decisions

Venue: Remote Meeting

Contact: Democratic Services 

Items
No. Item

1.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which he may have in respect of business on this agenda.

 

2.

Minutes pdf icon PDF 143 KB

To approve and sign the minutes of the meeting held on Tuesday 21 July 2020.

3.

Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings.  The deadline for registering at this meeting is 5:00pm on Friday 7  August 2020. 

 

To register to speak please contact Democratic Services, on the details at the foot of the agenda. You will then be advised on the procedures for dialling into the remote meeting.

 

Webcasting of Remote Public Meetings

 

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

 

 

 

4.

South Bank Residents' Wider Consultation Update pdf icon PDF 554 KB

The Executive Member is asked to consider a report that updates him on the results of the consultation in the South Bank area on Residents’ Parking coverage. This follows on from the Executive Decision Session in November 2019 regarding the best form of consultation to allow extensions to be considered.

Additional documents:

Decision:

Resolved:

(i) That the principle that all future zones and extensions in the South Bank area be designated R58C.

 

(ii) That the principle that the qualification area for properties in ResPark may be set wider than just the frontagers to the controlled streets.

 

(iii) That further consultation be undertaken to amend Zone boundaries of R6, R36, R54, R57 and R58 with a view to providing a more equal scheme for all residents.

 

(iv) That further consultation, in the sections of streets identified in Annex E, be undertaken to identify what parking measurers should be applied at this time.

 

(v) That further consultation, in the streets identified through the recent consultation, be undertaken to propose and discuss implementation of selected movement controls to better manage traffic flow in these streets. Key junctions might include those indentified in Annex F.

 

5.

Residents' Parking in South Bank Update pdf icon PDF 420 KB

The Executive Member is asked to consider a report that updates him on the results of consultation following a number of petitions for further Residents’ Parking (ResPark) in streets in the South Bank Area, which the Executive Member received during 2019.

Additional documents:

Decision:

Resolved: That a Traffic Regulation Order (TRO) be made for include the following streets in Residents’ Parking Zone R58C:

·        Bishopthorpe Road between Southlands Road and Terry’s Mews;

·        Rectory Gardens (by Area signage);

·        Balmoral Terrace

·        Albemarle Road between number 15 and number 71 (odd) Albemarle Road (by Area signage) and

Philadelphia Terrace.

 

Reason:    To positively respond to petitions, for further ResPark controls in streets in the South Bank area, that the Executive Member received during 2019 and to implement a scheme that reflects the majority view gained from more recent consultation in the area.

 

6.

Directorate of Economy & Place Transport Capital Programme - 2020/21 Consolidated Report pdf icon PDF 333 KB

The Executive Member is asked to consider a report that identifies the proposed changes to the 2020/21 Economy & Place Transport Capital Programme and the 2019/20 Economy & Place Transport Capital Programme outturn.

Additional documents:

Decision:

Resolved:

1)   That the carryover schemes and adjustments set out in the report and annexes be approved.

 

2)   That the increase to the 2020/21 Economy & Place Transport Capital Programme, subject to approval by the Executive be noted.

 

Reason:     To implement the council’s transport strategy identified

in York’s third Local Transport Plan and the Council Priorities, and deliver schemes identified in the council’s Transport Programme.

7.

Parking Services back office system development pdf icon PDF 226 KB

The Executive Member is asked to consider a report that follows on from the Parking Update report to the November 2019 Executive and focuses on the implementation of the new Parking back office system, responses to the resident parking scrutiny review of March 2019 and the decisions around its implementation.

Additional documents:

Decision:

Resolved:

 

A.  That it be noted that there have been delays to the delivery of the project due to the Covid-19 impacts, but good progress has been made on the project and the back office system will be ready to go live in December 2020;

 

B.  That approval be given to the back office system to go live in December 2020 ahead of a direct debit solution in place. The proposed solution is too complex to implement a part of the initial roll out, but will be investigated further as a second phase roll out in 2021 and this will enable monthly payment;

 

C.  That agreement be given to the permits highlighted as “Virtual” in Annex A will be virtual permits once the new back office system goes live in December 2020. Also, to note that processes will be in place in terms of telephone and face to face to support residents who are unable to access the online systems. All efforts will be made to assist residents to access the system online;

 

D.  That it be noted that when the new Pay on Exit system is implemented in Marygate car park a 12 month trial of cashless parking will be initiated as agreed at the November 2019 Executive meeting;

 

E.  That the decision made through emergency powers be confirmed to extend the operating hours of Piccadilly car park, during the COVID-19 recovery stages, to 8pm in line with the longer opening hours of the footstreets. This will come at a cost of £1,776 for additional security provision (as per the recommended option) and will run to the 1st December;

 

F.   That agreement be given to the changing of the name of Piccadilly car park to Coppergate Centre car park in order to provide a better and unique identity to this key Council asset;

 

G.  That following the review of Annex C agreement be given to the actions required to update the Traffic Regulation Order (TRO) changes in references C-1 to C-18 and agree to go out to consult on C-19 and C-22. These items are required to support the back office system. These are intended to improve the customer experience and realise the advantages the new back office system can bring.  Annex A lists out all the permits and whether there is a change required and if so what that change is. 

 

Where a decision by the Executive Member is required a decision will also need to be made with respect to the scope of consultation considered necessary to support the changes.  This includes the following:-

 

a.   Rationalising the list of parking permits available to better meet the current requirements of customers.

b.   Changes and updates to the supporting TRO to bring wording in line with current legislation and practice.

c.   Minor modifications to align the wording in the TRO to the new back office system.

d.   Consideration of options largely driven by customer feedback and observations of current activity.

 

H.  That following the review of Annex  ...  view the full decision text for item 7.

 

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