Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda, decisions and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Louise Cook  Democracy Officer

Webcast: video recording

Items
No. Item

9.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests;

·        any prejudicial interests;

·        any disclosable pecuniary interests

which he may have in respect of business on this agenda.

Minutes:

The Executive Member confirmed he had no personal interests not included on the Register of Interests, nor any prejudicial or disclosable pecuniary interest, to declare in the business on the agenda.

10.

Minutes pdf icon PDF 71 KB

To approve and sign the minutes of the Decision Session held on 23 September 2019.

Minutes:

Resolved:  That the minutes of the Decision Session held on 23 September 2019 be approved and signed by the Executive Member as a correct record.

11.

Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 18 October 2019. Members of the public can speak on agenda items or matters within the Executive Member’s remit.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting may be filmed and webcast,or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

 

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

 

Minutes:

It was reported that one registration to speak at the meeting under the Councils Public Participation Scheme had been received but that they did not attend the meeting.

12.

York Community Covenant Action Plan pdf icon PDF 284 KB

This report provides an update in relation to the Council’s work with York’s local armed forces through the Community Covenant.  A new framework for action is proposed together with the establishment of a new delivery group, reporting to the York Armed Forces Community Forum, to assist with implementation of the plan.

Additional documents:

Decision:

Resolved:

 

i)     That the new priority areas for action, set out in paragraph 14 of the report, be agreed.

 

ii) That the terms of reference for the Armed Forces Community

Forum and for the Delivery Group, set out in the annexes to the report, be agreed.

 

Reason: To strengthen City of York Council’s delivery against the

Community Covenant.

Minutes:

The Executive Member considered a report that provided an update in relation to the Council’s work with York’s local armed forces through the Community Covenant. 

 

The Assistant Director of Communities and Culture was in attendance to present the report and he stated that a new framework for action was proposed together with the establishment of a new delivery group. He highlighted the revised terms of reference for the Armed Forces Community

Forum and commented on the key priorities within the action plan, which he confirmed the Council were committed to delivering, working in partnership with the York Community Covenant Group. 

 

The Executive Member noted the priority areas for action and he thanked the Officer for his report.

 

Resolved:

 

i)     That the new priority areas for action, as set out in paragraph 14 of the report, be agreed.

 

ii) That the terms of reference for the Armed Forces Community

Forum and for the Delivery Group, as set out in the annexes, be agreed.

 

Reason: To strengthen City of York Council’s delivery against the

Community Covenant.

13.

Improving York's Play Areas pdf icon PDF 179 KB

This report sets out proposals for improving York’s play areas by a) carrying out a quality assessment of City Council and local councils’ play areas, b) using the assessment to inform investment, and, c) creating a fund to be used to contribute to large scale investment in partnership with community activity.

Additional documents:

Decision:

Resolved:

 

i)     That the multi-strand approach to using the new budget, as set out in paragraphs 8 to 12 of the report, be agreed.

 

ii)   That the criteria for allocation of the community challenge fund, as set out in paragraph 11 of the report, be agreed.

 

Reason: To ensure York’s play areas are kept in a good condition.

Minutes:

The Executive Member considered a report that set out proposals for improving York’s play areas by:

a)   carrying out a quality assessment of City Council and local councils’ play areas;

 b)  using the assessment to inform investment, and

 c)  creating a fund to be used to contribute to large scale investment in partnership with community activity.

 

The Operations Manager was in attendance to present the report and he highlighted the proposals put forward and made reference to the play areas provided by City of York Council, parish and town councils. He confirmed that ‘Friends’ groups could also submit a bid for funds and that to date six parish councils had confirmed they wanted to be included in the quality assessment.

 

In answer to the Executive Members questions regarding paragraphs 8 to 12 of the report, the Officer stated that:

      the majority of the £150k would be used to address specific smaller scale site based investment needs and following the independent quality audit, the results, including the successful sites and funds allocated, would be published as an Officer Decision.

      £100k was allocated to the community challenge fund and following the assessment process, the results would be brought back to the Executive Member for approval.

      Ward Committees could also match or contribute to the ‘challenge’ or ‘community’ funding schemes.

 

The Executive Member thanked the Officer for his report.

 

Resolved:

 

i)    That the multi-strand approach to using the new budget, as set out in paragraphs 8 to 12 of the report, be agreed.

 

ii)   That the criteria for allocation of the community challenge fund, as set out in paragraph 11 of the report, be agreed subject to including that Ward Committees could also match or contribute to the ‘challenge’ or ‘community’ funding schemes.

 

Reason: To ensure York’s play areas are kept in a good condition.

 

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