Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Democracy Officer

No. Item


Declarations of Interest

At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.




Minutes pdf icon PDF 165 KB

To approve and sign the minutes of the last Executive meeting, held on 20 December 2018.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Wednesday, 16 January 2019.  Members of the public can speak on agenda items or matters within the remit of the committee.


To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at or, if recorded, will be uploaded onto the Council’s website following the meeting.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at



Forward Plan pdf icon PDF 165 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.


York Central Partnership Legal Agreement pdf icon PDF 553 KB

The Corporate Director of Economy & Place and Director of Corporate & Customer Services to present a report which seeks Executive approval for the proposed Heads of Terms for a formal agreement between members of the York Central Partnership and for funding to undertake pre-construction site preparations.      

Additional documents:


Resolved:  (i)      That the Heads of Terms for the York Central Partnership (YCP) legal agreement be approved and that authority be delegated to the Director of Economy & Place and the Director of Corporate & Customer Services to take such steps as are necessary to enter into the legal agreement.


                   (ii)      That £1.2m of the £155m York Central capital budget, to be funded initially from City of York Council’s capital budget, be committed to undertake pre-construction site preparations, including telecommunications mast and rail line relocation and site segregation from the operational railway and bridge agreements with Network Rail, as set out in paragraph 40 of the report.


                   (iii)     That a further £5m of the £155m York Central capital budget, to be funded from the Housing Infrastructure Fund, be committed, subject to planning and external awards, to commence the enabling works, including site clearance, utility diversions and Millennium Green preparation, as set out in paragraphs 42-43.


                   (iv)    That it be acknowledged that a further report will be brought back to Executive to agree the submission of the reserved matters planning application and to commit the capital budget for delivery of the Phase 1 infrastructure, including:

·        bridge access onto the site

·        a new spine road

·        drainage

·        construction of an additional pedestrian and cycle deck onto Severus Bridge

·        construction of a new rail connection between the NRM and the East Coast Main Line

subject to the award of outline planning permission for the scheme and the final agreement of the external grant funding from both the West Yorkshire Transport Fund and the Housing Infrastructure Fund.


Reason:     To ensure the delivery of York Central and to provide funding for enabling infrastructure, including a new access route to York Central, within the timescale of available grant funding.


(v)     That a further report be received, setting out proposals for economic development on York Central.


(vi)    That a business case be prepared for the council to acquire affordable housing on the York Central site as part of the first phase of residential development.


(vii)    That proposals be developed for the next phase of community engagement and a report be brought to Executive to seek financial support for community groups to develop capacity to engage effectively with YCP, with a view to active engagement to deliver social and economic benefits.


Reason:     To ensure that the social, environmental and economic benefits of York Central are delivered and are strongly influenced by community engagement.



A Clean Air Zone for York pdf icon PDF 346 KB

The Corporate Director of Economy & Place to present a report which sets out options and timescales for the improvement of emissions standards of vehicles operating on the local bus network.

Additional documents:


Resolved:  (i)      That the content of the report be noted.


(ii)      That the introduction of a Clean Air Zone (CAZ) for vehicles operating local bus services from January 2020, by making a request to the Traffic Commissioner pursuant to section 7(1) of the Transport Act 1985 that he exercise his powers under that section to impose traffic regulation conditions designed to reduce air pollution, be supported.


(iii)     That a twelve month ‘sunset’ period be permitted from January 2020, when vehicles not meeting the CAZ requirement may continue to be operated if evidence can be submitted by an operator that an order for retro-fitting of an existing vehicle, or procurement of a replacement Euro VI (or better) vehicle has been placed but not yet delivered.


(iv)    That the potential for grant funding to offset the cost be noted and that any amendment to the council contribution will be notified in future reports to Executive.


(v)     That the progress made towards tackling anti-idling measures and proposals for addressing bus idling from January 2019 (including that detailed in Annex 5 to the report) be recognised.


Reason:     To improve air quality in York through the acceleration of improvements to bus emissions levels.


Building More Homes for York - Removal of the HRA Borrowing Cap pdf icon PDF 266 KB

The Assistant Director of Housing & Community Safety to present a report which explains how the government’s decision to lift the Housing Revenue Account (HRA) borrowing cap will enable the council to embark on an ambitious programme of housing development.

Additional documents:


Resolved:  (i)      That the proposed means of delivery of the Housing Delivery Programme (HDP) through the Housing Revenue Account (HRA) be further endorsed.


                   (ii)      That the appropriation of sites within the HDP from the General Fund into the HRA be approved in principle, noting the increased debt that will occur, with sites to be appropriated following Executive approval of individual site business cases.


                   (iii)     That the additional opportunities brought by removal of the HRA borrowing cap in respect of potential land acquisitions for new housing developments and the purchase of new affordable housing through S106 agreements be noted, with a business case to be brought to Executive for consideration when such opportunities are available.


Reason:     To accelerate the construction of much needed homes in the city, allowing the council to build more than 600 homes in the next five years, of which over 250 will be council homes and low cost home ownership tenures.


Discretionary Rate Relief Awards 2019-2021 pdf icon PDF 130 KB

The Director of Customer & Corporate Services to present a report which provides details of new applications for Discretionary Rate Relief for the period from 1 April 2019 to 31 March 2021 and asks Executive to approve any new awards, based on cost and the available budget.

Additional documents:


Resolved:  That the new applications for Discretionary Rate Relief set out in Annex B to the report be approved.


Reason:     In accordance with the officer recommendations and to provide a transparent process for awarding DRR.



Discussion with North Yorkshire County Council to Explore Merging Coroner Areas pdf icon PDF 210 KB

The Director of Customer & Corporate Servicesto present a report which seeks approval to undertake discussions with North Yorkshire County Council (NYCC) to explore merging the City of York Council and NYCC coroner areas, at the request of the Chief Coroner and the Ministry of Justice.

Additional documents:


Resolved:  That approval be given to hold discussions with NYCC to explore the merging of coroner areas, in accordance with Option 2.


Reason:     To improve resilience and efficiency, with minimal financial impact and in line with the Chief Coroner’s guidance.


Provision for Occupational Health pdf icon PDF 129 KB

The Director of Customer & Corporate Services to present a report which seeks approval to re-procure Occupational Health provision for the council following expiry of the current contract.

Additional documents:


Resolved:  That approval be given to procure an integrated health contract, including the management or provision of an osteopath service, with effect from June 2019, in accordance with Option 1.


Reason:     To ensure that professional occupational health advice is available that can work with the council to develop solutions to keep employees with health issues at work.


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