Local democracy during coronavirus

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Agenda and minutes

Venue: The Citadel - The Citadel. View directions

Contact: Laura Clark  Democratic & Civic Services Manager

Webcast: video recording

Items
No. Item

13.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

 

The following personal, prejudicial or disclosable pecuniary interests were declared:

 

Councillor

 

 

Cullwick

 

 

 

 

Baker

Agenda Item

 

 

Item 8 – Motions on Notice (Long Term Empty Properties)

 

 

Item 13a – Amendment to Supplementary Budget Proposals

Description of Interest

 

Manages a small number of properties commercially

 

 

 

14.

Minutes pdf icon PDF 417 KB

To approve and sign the minutes of the Ordinary Council Meeting held on 21 March 2019 and the Annual Council meeting held on 22 May 2019.

Additional documents:

Minutes:

The minutes of Annual Council should be amended to reflect the meeting being held in the Guildhall, not the Citadel.  

 

Resolved:  That the minutes of the last Ordinary Council meeting held on 21 March 2019 and the Annual Council meeting held on 22 May 2019 be approved and then signed by the Chair as a correct record, with the above amendment.

 

15.

Civic Announcements

To consider any announcements made by the Lord Mayor in respect of Civic business.

Minutes:

The Lord Mayor announced that new Sheriff Jo Trythall who was appointed at the Annual Meeting, and would be taking over as Sheriff from Dafydd Williams on 25 July 2019, was in attendance and that a short ceremonial process would take place to allow for handover of the Civic Chains.

 

Jo Trythall then made her Declaration of Acceptance of Office and Affirmation of Alleigance.

 

The Lord Mayor thanked Dafydd Williams for his considerable support during his formal time as Sheriff.

 

Finally the Lord Mayor stated that Civic Gifts had been received from St Aelred’s R C Primary School and Nanjing which were on display at the meeting.   

16.

Public Participation

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Tuesday 16 July 2019.

 

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission. This broadcast can be viewed at http://www.york.gov.uk/webcasts.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting. The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_f

or_webcasting_filming_and_recording_of_council_meetings_201

60809.pdf

 

Minutes:

It was reported that nine members of the public had registered to speak at the meeting under the Council’s Public Participation Scheme.

 

Lynette Mills, a resident, spoke on Item 13 (Supplementary Budget Proposals 2019/20). She expressed her concerns on graffiti and vandalism and the importance of quick removal to discourage further instances. She also stated that the Council’s zero tolerance approach should be extended to include private property.

 

Dr Mick Phythian spoke on behalf of the York Natural Environment Trust in support of the Green Group Motion. He stressed the importance of preserving disappearing green spaces and re-wilding the City. He also expressed concern at the way CYC had previously managed green spaces.

 

John Cossham, a resident, also in support of the Green Group Motion. He stated his support for the plan but felt that much more could be done to support wildlife and pointed CYC to the National Pollinator Action Plan.

 

Anna Semlyen spoke on behalf of the York Cycle Campaign to express their support for the Labour Group Motion. She explained that the group were aiming to make cycling safe and accessible for all and that high quality cycle provision would play a large role in making York Carbon neutral.

 

Honorary Alderman Watson spoke in relation to the reports of the Leader and the Executive Member for Finance and Performance. He discussed parking at the Community Stadium, Park & Ride charges on match days, consultation on Castle Gateway and delays to the Community Stadium.

 

Dave Merrett spoke, as Chair of York Environment Forum’s Transport Group and York Central Action Group, in relation to the York Central development. He expressed his concerns on the sustainability and carbon footprint of the York Central development and felt that such views expressed during consultation had been disregarded.

 

Gwen Swinburn, a resident, spoke on governance and the budget. Firstly she raised her concern at the date of the Full Council meeting changing at short notice.  She went on to raise issues with the budget proposals and management of the Capital Programme. She also asked two questions:

·        To the Leader – When would complaints about Chief Officer conduct be addressed and would a Committee be set up to manage such conduct issues

·        To the Deputy Chief Executive – When would it be publicly announced that no further action would be taken in relation to a standards compliant about to Cllr Ayre

 

Drew Thompson, Member of the York Private Hire Association, spoke under the general remit of the Committee on UBER. He expressed concern at the behaviour of some UBER drivers in the City. He asked that Executive Members make the decision to prosecute UBER at their meeting to be held on 27 September 2019.

 

Wendy Loveday, York Private Hire Association Chair also spoke in relation to UBER and out of town taxi drivers. She suggested that Councillors should take action to warn residents against using UBER, as other Council’s had. She also stated that taxi licensing was a local issue and that she  ...  view the full minutes text for item 16.

17.

Petitions

To consider any petitions received from Members in accordance with Standing Order No.15. No notice of petitions has been received.

Minutes:

It was reported that no petitions had been received under Standing Order 15.

18.

Report of Executive Leader and Executive Recommendations and Questions pdf icon PDF 230 KB

To receive and consider a written report from the Leader and, to answer questions on the work of the Executive, and the Executive recommendations for approval, as set out below:

 

Meeting

Date

Recommendations

 

Executive

 

 

 

27 June 2019

 

 

 

Minute Item 9: Capital Programme Outturn 2018/19 and Revisions to the 2019/20-2023/24 Programme

https://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=11106

 

Additional documents:

Minutes:

A.  Executive Leader’s Report

 

A written report on the work of the Executive was received from the Executive Leader, Cllr Aspden.

 

Members were then invited to question the Leader on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

·        Cllr K Taylor – York Central and the delay in a decision on HIF investment

 

Supplementary

 

Cllr Crawshaw – Network Rail Land Registry Documents and S106 funding/planning approval

 

Cllr Pavlovic – HIF investment and the risk of putting further public money into the York Central development

 

·        Cllr Rowley – The Green Group working arrangement with the Liberal Democrat Group in relation to voting

 

·        Cllr Warters – Graffiti on fibre York communications cabins

 

Cllr Aspden responded directly to all the questions put to him, including supplementary questions. He also agreed to meet with Cllr Warters and Officers in relation to the use of graffiti funding.

 

B.  Executive Recommendations

 

Capital Programme Outturn 2018/19 and Revisions to the 2019/20-2023/24 Programme

 

Councillor Aspden moved and Councillor D’Agorne seconded the following recommendation contained in Minute Item 9 of the Executive meeting held on 27 June 2019.

 

Recommended: That Council approve the re-stated 2019/20 to 2023/24 programme of £617.810m, as summarised in Table 3 at paragraph 89 of the report and detailed in Annex A.

 

Reason:     To enable the effective management and monitoring of the council’s capital programme.

 

On being put to the vote, the recommendation was declared

CARRIED and it was:

 

Resolved:  That the above recommendation in respect of the Capital Programme Outturn 2018/19 and Revisions to the 2019/20-2023/24 Programme be approved. 1

19.

Report of Deputy Leader and Questions pdf icon PDF 208 KB

To receive and consider a written report from the Deputy Leader and, to question the Deputy Leader thereon.

 

Minutes:

A written report was received from Cllr D’Agorne, the Deputy Leader, on his portfolio area.

 

Members were then invited to question Cllr D’Agorne on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

·        Cllr Carr – Green policies Cllr D’Agorne would like to enact

·        Cllr Baker – Cycle Infrastructure and Road Safety

·        Cllr Crawshaw – Terry Avenue Flood Defence work and the lack of cycle infrastructure on that section of the cycle route

·        Cllr Orrell – Anti-idling Campaign

·        Cllr Barnes – York Central traffic impact

 

Cllr D’Agorne responded directly to all the questions put to him, including supplementary questions.

20.

Motions on Notice

To consider the following Motions on Notice under Standing Order 22:

 

Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1

 

(i)           From Councillor Crawshaw

 

Carbon Neutral City

 

“Council notes:

 

-         the difficulty the city faces in defining meaningful, deliverable and measurable outcomes when working towards its stated aim of achieving carbon neutrality by 2030;

 

-         that motor-traffic remains a significant contributor to air pollution and carbon emissions;

 

-         the significant number of big developments in the pipeline or underway across York, with York Central set to be the largest single development York has seen in our lifetimes.

 

Council believes:

 

-         that to achieve carbon neutrality by 2030, any new developments, particularly those delivering at scale and in sustainable locations, must be net contributors to our city’s carbon neutral strategy;

 

-         that construction methods, materials used and design standards, including the energy efficiency of buildings, are all ways of achieving low carbon development; 

 

-         that a simple way to reduce carbon emissions is by ensuring future developments are low-car wherever possible.

 

Council resolves to request that the Executive:

-         expedites the amendment of our Supplementary Planning Documents and any other such legislative tools as are available to us in order that they reflect our stated ambition to be carbon neutral by 2030, in line with the Coalition’s Partnership Agreement;

 

-         uses every power at the council’s disposal to deliver a low-car, carbon neutral development on York Central.”

 

(ii)    From Councillor Aspden

 

A Fair Deal for York

 

“This Council notes that York has been disproportionally affected by the Conservative Government’s cuts to public services. This means that local services have been continuously under-funded, particularly when compared to other areas in the UK.

 

This Council further notes:

 

·        Schools in York remain the worst funded in the country for per-pupil funding;

·        York’s CCG continues to operate with a large deficit;

·        Investment in the Yorkshire & Humber region’s transport infrastructure significantly lags behind London, the South East and even the North West;

·        More than 20 newspapers and websites have come together, including local media in York, to lobby the Government to commit to a package of policy measures to ‘Power up the North’;

·        The North of England is home to 15 million people and the region employs a quarter of England’s workforce (7.2 million people), all of whom deserve a fairer deal on the public services they receive;

·        According to figures published by Leicestershire County Council, who have developed an alternative fairer funding model, York could receive an additional £13 million per year, or an extra £61 per resident, if funding were to be redistributed based on need.

 

Now, at a time of unprecedented national uncertainty, it is more important than ever to address the chronic under investment in the North.

 

Therefore, this Council resolves that formal lobbying efforts are made to the Government, and the newly appointed Prime Minister, to request:

 

·        Additional funding for York schools;

·        Additional funding to create GP-led, multi-disciplinary health and care hubs, including mobile services, to  ...  view the full agenda text for item 20.

Minutes:

Motions submitted for consideration directly by Council, in

accordance with Standing Order 23.1.

 

 

(i)           Carbon Neutral City

 

Moved by Cllr Crawshaw and seconded by Cllr Melly.

 

“Council notes:

 

-         the difficulty the city faces in defining meaningful, deliverable and measurable outcomes when working towards its stated aim of achieving carbon neutrality by 2030;

 

-         that motor-traffic remains a significant contributor to air pollution and carbon emissions;

 

-         the significant number of big developments in the pipeline or underway across York, with York Central set to be the largest single development York has seen in our lifetimes.

 

Council believes:

 

-         that to achieve carbon neutrality by 2030, any new developments, particularly those delivering at scale and in sustainable locations, must be net contributors to our city’s carbon neutral strategy;

 

-         that construction methods, materials used and design standards, including the energy efficiency of buildings, are all ways of achieving low carbon development; 

 

-         that a simple way to reduce carbon emissions is by ensuring future developments are low-car wherever possible.

 

Council resolves to request that the Executive:

-         expedites the amendment of our Supplementary Planning Documents and any other such legislative tools as are available to us in order that they reflect our stated ambition to be carbon neutral by 2030, in line with the Coalition’s Partnership Agreement;

 

-         uses every power at the council’s disposal to deliver a low-car, carbon neutral development on York Central.”

 

A vote was then taken on the motion which was CARRIED and it was:

 

Resolved: That the motion, as set out above, be approved.[1]

 

(ii)         A Fair Deal for York

 

Council having consented to a request to alter his motion to include additional wording, Cllr Aspden moved, and Cllr Waller seconded, the altered motion as set out below (the additional wording is highlighted in italics):

 

“This Council notes that York has been disproportionally affected by the Conservative Government’s cuts to public services. This means that local services have been continuously under-funded, particularly when compared to other areas in the UK.

 

This Council further notes:

 

·        Schools in York remain the worst funded in the country for per-pupil funding;

·        York’s CCG continues to operate with a large deficit;

·        Investment in the Yorkshire & Humber region’s transport infrastructure significantly lags behind London, the South East and even the North West;

·        More than 20 newspapers and websites have come together, including local media in York, to lobby the Government to commit to a package of policy measures to ‘Power up the North’;

·        The North of England is home to 15 million people and the region employs a quarter of England’s workforce (7.2 million people), all of whom deserve a fairer deal on the public services they receive;

·        According to figures published by Leicestershire County Council, who have developed an alternative fairer funding model, York could receive an additional £13 million per year, or an extra £61 per resident, if funding were to be redistributed based on need.

 

Now, at a time of unprecedented national uncertainty, it is  ...  view the full minutes text for item 20.

21.

Questions to the Leader or Executive Members

To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order 20.

Minutes:

In accordance with Standing Order 21, Members were invited to question the Leader and/or the other Executive Members in respect of any matters within their portfolio responsibility. Questions were received from the floor from the following Members in relation to the subjects listed:

 

     i.        To Cllr Ayre, Executive Member for Finance & Performance

·        From Cllr WaudbyBootham Park Hospital Update

·        From Cllr Warters – Community Stadium delays

·        From Cllr Orrell - £10 parking charge at Community Stadium car park

 

    ii.        To Cllr Waller, Executive Member for Economy & Strategic Planning

·        From Cllr Douglas – Council’s role in supporting the local economy and increasing well paid jobs in the City

 

  iii.        To Cllr Craghill, Executive Member for Housing and Safer Neighbourhoods

·        From Cllr Pavlovic – The Housing Delivery policy of selling off 60% of CYC built housing at market rate

 

  iv.        To Cllr Cuthbertson, Executive Member for Children, Young People and Education

·        From Cllr Fitzpatrick – Impact of cuts on the Local Area Team model and S47 cases

 

Cllr Cuthbertson undertook to provide a written response to question (iv).  The Leader/Deputy Leader/Executive Members responded directly to all the other questions put to them, including supplementary questions.

 

22.

Report of Executive Member pdf icon PDF 205 KB

To receive a written report from the Executive Member for Finance & Performance, and to question the Executive Member thereon, in accordance with Standing Order 19.

Minutes:

Council received a written report from Councillor Ayre, Executive Member for Finance and Performance.

 

There were no questions from the floor.

 

Resolved:  That the report of the Executive Member for Finance & Performance be received and noted.

23.

Report of the Chair of the Customer and Corporate Services Scrutiny Management Committee pdf icon PDF 79 KB

To receive a report from Councillor Crawshaw, Chair of the Customer and Corporate Services Scrutiny Management Committee (CSMC) on the work of the Committee.

Additional documents:

Minutes:

Councillor Crawshaw moved the report of the Chair of the Customer and Corporate Services Scrutiny Management Committee on the work of the Committee.

 

Council was asked them to endorse the Annual Scrutiny Report attached to the agenda papers, in line with the recommendation of the Customer and Corporate Services Scrutiny Management Committee from its meeting on 10 June 2019.

 

On being put to a vote it was

 

Resolved:  That the report of the Customer and Corporate Services Scrutiny Management Committee be noted and the Annual Scrutiny Report be approved.

 

Reason:     To update Members on the work of the committee and to ensure the Council receives an Annual Scrutiny Report in accordance with Constitutional requirements.

24.

Annual Report of the Audit & Governance Committee pdf icon PDF 67 KB

To receive a report from Councillor Pavlovic, Chair of the Audit & Governance Committee on the work of the Committee.

Additional documents:

Minutes:

Council received the Annual report of Audit & Governance Committee.

 

As the guillotine had already fallen this was deemed moved and seconded as required under the Constitution and it was:

 

Resolved:  That the report be received and noted.

25.

Supplementary Budget Proposals 2019/20 pdf icon PDF 128 KB

This report sets out proposals for amendments to the Councils revenue and capital budgets.

Additional documents:

Minutes:

Members received a report which set out proposals for amendments to the Councils revenue and capital budgets, as set out in Annex 1.

 

Cllr Myers moved, and Cllr Perrett seconded the following amendment:

 

In the first sentence, after ‘Annex 1, insert ‘as revised by the

amendments in Table A’.

 

In sub paragraph (i):

- after ‘use of’, delete ‘£798k’ and insert ‘£801k’;

- after ‘projects’, insert ‘and to note the full year implications of £632k to be considered in the 2020/21 budget’.

 

In sub paragraph (ii):

- after ‘capital programme’, delete ‘£4.25m’ and insert ‘£7.75m’ and

delete ‘£2.25m’ and insert ‘£3.25m’;

- after ‘borrowing and’, delete ‘£2m’ and insert ‘£4.5m’;

- after ‘Housing Revenue Account, insert ‘and to note the £227k revenue effect of this will be effective from 2020/21 and will need to be factored into the 2020/21 budget.’

 

In sub paragraph (v):

- after ‘use of’, delete ‘£565k’ and insert ‘£640k’;

- after ‘to deliver’, delete ‘4’ and insert ‘5’.”

 

For information, the effect on the original motion of this

amendment would be as follows:

 

Members are asked to approve the proposals as set out in Annex

1 as revised by the amendments in Table A, agreeing in

particular to:-

 

vii) The use of £801k from the revenue contingency budget to a

range of projects, and to note the full year implications of

£632k to be considered in the 2020/21 budget’

 

viii)The increase in the capital programme of £7.75m, £3.25m of

which is general fund schemes funded from prudential borrowing and £4.5m is from Housing Revenue Account, and to note the £227k revenue effect of this will be effective from 2020/21 and will need to be factored into the 2020/21 budget

 

ix) The allocations from the Service risk reserve totalling £822k

 

x) A £300k reallocation of existing Leeds City Region (LCR) funding from Place based narrative scheme to inclusive growth projects

 

xi) The use of £640k venture funding to deliver 5 specific invest to

save schemes.

 

xii) The use of £100k from the Brexit grant (total of £210k) towards

investment in community engagement

 

Reason: To ensure a legally balanced budget is set

 

On being put to the vote this motion FELL.

 

The original motion was then put to the vote. This was CARRIED and it was RESOLVED that:

 

Approval be given to:

 

i)             The use of £798k from the revenue contingency budget to a range ofprojects

 

ii)            The increase in the capital programme of £4.25m, £2.25m of whichis general fund schemes funded from prudential borrowing and £2m is from Housing Revenue Account

 

iii)          The allocations from the Service risk reserve totalling £822k

 

iv)          A £300k reallocation of existing Leeds City Region (LCR) funding from Place based narrative scheme to inclusive growth projects

 

v)           The use of £565k venture funding to deliver 4 specific invest to save schemes

 

vi)          The use of £100k from the Brexit grant (total of £210k) towards investment in community engagement

 

 

Reason: To ensure a legally  ...  view the full minutes text for item 25.

 

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