Agenda and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Jill Pickering  Senior Democracy Officer

Items
No. Item

44.

Declarations of Interest

At this point, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

Minutes:

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they might have in respect of business on the agenda.  No additional interests were declared.

45.

Minutes pdf icon PDF 100 KB

To approve and sign the Minutes of the meeting held on 11 January 2016.

Minutes:

Resolved:  That the minutes of the meeting held on 11 January 2016 be approved and signed by the Chair as a correct record.

 

46.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Friday 4 March 2016.  Members of the public can speak on agenda items or matters within the remit of the Committee.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio recorded and that includes any registered public speakers, who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts  or,if sound recorded, this will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

 

 

 

Minutes:

It was reported that there were no registrations to speak under the Council’s Public Participation Scheme.

47.

Schedule of Petitions pdf icon PDF 237 KB

This report provides the Committee with details of new petitions received to date, together with those considered by the Executive or relevant Executive Member/Officer since the last meeting of the Committee.  Members are asked to consider the petitions received and actions reported, and agree an appropriate course of action in each case.

Additional documents:

Minutes:

Consideration was given to a report which detailed current petitions received by the Council, details of which were set out at Annex A of the report.

 

Consideration was given to the options detailed in paragraph 7 of the report.

 

Resolved:  That the petitions received and actions reported, as set out in paragraph 5 of the report and in Annex A, be noted.

 

Reason:     To ensure the Committee carries out its requirements in relation to petitions.

 

 

48.

2015-16 Monitor 3 Report pdf icon PDF 180 KB

This report forecasts the 2015/16 outturn position for the services falling under the responsibility of the Corporate and Scrutiny Management Policy and Scrutiny Committee.

Additional documents:

Minutes:

Members considered a report which forecast the 2015/16 outturn position for the services falling under the responsibility of the Corporate and Scrutiny Management Policy and Scrutiny Committee.  Officers went through the key issues, as outlined in the report, and drew Members’ attention to paragraphs 2 to 4 of the report which detailed the current financial position.

 

Members agreed that future reports should only contain data relating to areas that fell within the committee’s remit.

 

Resolved:  That the report be noted.

 

Reason:     To update the Committee on the forecast position for 2015/16.

49.

Proposals for the Future Ways of Working in Scrutiny pdf icon PDF 400 KB

This report presents options for the revision of the remits of the scrutiny committees, taking account of national best practice, and asks Members to agree which option they would like to propose to Council.

Additional documents:

Minutes:

Members had received a report which presented options for the revision of the remits of the scrutiny committees taking account of national best practice.  The report asked Members to agree which option they would like to propose to Council.

 

The Chair informed Members that the report had been considered at a recent meeting of Chairs and Vice-Chairs of scrutiny committees and a number of issues had been raised which merited further consideration.  Having consulted the Vice-Chair prior to the meeting, he was therefore proposing that this item be deferred to enable further consideration to be given to the issues that had been raised.

 

Resolved:  That this item be deferred.

 

Reason:     To enable time for further consideration of future ways of working in scrutiny to be explored.

 

 

50.

Work Plan 2015/16 pdf icon PDF 67 KB

To consider the committee’s work plan for the 2015/16 municipal year.

Minutes:

Consideration was given to the Committee’s work plan for the 2015/16 municipal year.

 

Referring to the information that had been circulated on officer recruitment as requested at the previous meeting, Councillor Kramm suggested that this issue may merit further consideration by the committee.  He commented on a number of ways in which vacancies could be advertised more widely without incurring additional costs for the Council.  Members agreed that initially it would be helpful if these suggestions were raised with officers and the relevant Executive Member.  Councillor Kramm agreed to feedback to the committee at the next meeting.

 

Resolved:  That, subject to the inclusion of the item on “Future Ways of Working in Scrutiny” being included on the agenda for the next meeting, the Committee’s work plan for 2015/16 be agreed.

 

Reason:     To ensure that the Committee has a planned programme of work in place.

 

 

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