Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: Remote Meeting

Contact: Robert Flintoft  Democracy Officer

Webcast: Watch or listen to the meeting online

Items
No. Item

47.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

48.

Minutes pdf icon PDF 120 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 14 December 2020.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 14 December 2020 be approved and then signed by the Chair as a correct record.

49.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the

management of public participation at remote meetings. The deadline for registering at this meeting is at 5.00pm on Thursday 7 January 2021.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.

 

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission.

 

The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy ) for more information on meetings and decisions.

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

50.

Workforce Profile as at 30 September 2020 pdf icon PDF 121 KB

This report provides the Staffing Matters and Urgency Committee with the workforce profile, as at the end of quarter two of 2020/2021.

Additional documents:

Minutes:

Officers introduced the report and outlined the workforce profile at City of York Council, as of the end of quarter two of 2020/2021. It was noted that all of the data could be found on Open Data. The Council’s number of employees and FTE remained stable and sickness absence up to the end of September 2020 had declined from quarter one of 2020/2021, however, it was noted that sickness absence had risen in December 2020, as well as, employees needing to self-isolate due to COVID-19.

 

Members enquired about the use of Work With York and whether the Council were reviewing those individuals who had been engaged through Work With York for more than 12 month contracts and whether these employees should be on permenant contracts. It was confirmed that this was reviews on a regular basis and that agency staff should be used for short 3 to 6 month assignments, where assignments are to be longer term the council shold be using fixed term contracts.

 

The reasons for staff leaving sub categories were discussed and whether more information could be included in reports. It was agreed that officers would aim to include greater detail where possible and that the Council continued to conduct exit interviews to highlight and identify additional reasons for employees leaving their role in the Council.

 

Resolved:

 

                      i.         Noted the workforce profile provided.

                     ii.         Agreed that there were no areas to refer to Customer and Corporate Services Scrutiny Committee.

 

Reason:     In order to provide an overview of the workforce profile.

51.

Work Plan pdf icon PDF 162 KB

To consider the Committee’s draft work plan for the municipal year 2020-21.

Minutes:

Members considered the committee’s work plan to the end of the 2021 calendar year.

 

Resolved: That the work plan be approved.

 

Reason:     To ensure that the committee has a planned programme of work in place.

 

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