Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: The King John Room (GO59) - West Offices. View directions

Contact: Louise Cook  Democracy Officer

Webcast: video recording

Items
No. Item

60.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

61.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annex A to Agenda Item 5 (Achieving Efficiencies and Pensions with Exit Discretions) on the grounds that it contains information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of Annex A to Agenda Item 5 (Achieving Efficiencies and Pensions with Exit Discretions) on the grounds that it contained information relating to individuals and the financial affairs of particular persons. This information was classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information)(Variation) Order 2006).

62.

Minutes pdf icon PDF 127 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 20 January 2020.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 20 January 2020 be approved and then signed by the Chair as a correct record.

63.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 14 February 2020 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

 

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

64.

Achieving Efficiencies and Pensions with Exit Discretions pdf icon PDF 399 KB

The report and business case considers an early retirement request and provides Members with the necessary information upon which to make an informed decision.

Additional documents:

Minutes:

Members considered a report which detailed expenditure associated with achieving efficiencies and a pension or exit discretion in accordance with Council policy.

 

The Director of Governance and the Corporate Finance & Commercial Procurement Manager (Interim S151 officer) were in attendance to provide an update regarding the request received from a member of Corporate Management Team (CMT) to be considered for early retirement.

 

Officers confirmed they had considered the proposal and looked at a potential structure going forward and it was anticipated that a minimum of £50,000 per annum could be made in efficiencies.

 

Members considered the background and detail surrounding the proposal, which was contained in the business case attached as an exempt annex to the report.

 

Following a detailed discussion and in answer to Members questions, it was noted that officers could provide further clarity regarding:

·        the timeline to incorporate the revised Customer and Corporate Services structure.

·        the Council’s Constitution concerning staffing matters.

·        Statutory payments, redundancy and pension costs.

·        future arrangements. 

 

Members noted that they would consider proposals to make efficiency savings across the Corporate Management Team structure at the next Staffing Matters and Urgency Committee.

 

Resolved:

 

(i)           That the retirement request, as detailed in Annex A of the report, be agreed.

 

(ii)         That the proposed structure for Corporate Management Team be received at the next Staffing Matters and Urgency Committee.

 

Reason: To allow efficiencies to be made across the CMT structure.

 

 

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