Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 18 September 2017.

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 18 September 2017 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Wednesday 27 September 2017 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio recorded and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

This report asks Members to agree changes to the membership of a number of committees and outside bodies.

At the Annual Council meeting on 25 May 2017, appointments were made to Outside Bodies for the 2017/18 municipal year. Since then, the Leader had made some interim changes to the Executive and a result of this further changes were required to the membership of committees and outside bodies.

Members were advised that page 4 or the agenda papers (Para 3 (ii) Outside Bodies, third paragraph) should read “Councillor Reid to replace Councillor Ayre”  and not “....to replace Cllr Aspden” as stated in agenda papers, and that York and District Citizens Advice Bureau should not be included in this list of outside bodies as this appointment was not related to the Executive portfolio area therefore Cllr Ayre would remain in this appointment.  

The committee then considered the following requests with regard to committees and outside bodies:

·        Customer and Corporate Services Scrutiny Management Committee

To appoint Cllr Ayre to replace Cllr Reid

·        Economy & Place Scrutiny Committee

To appoint Cllr Aspden to replace Cllr Reid

·        Main Planning Committee

To appoint Cllr Ayre as Chair of the committee;

(Cllr Reid to remain as a member of the committee)

·        Councillor Orrell to replace Councillor Aspden on the following outside bodies:

·        Council Business Support York and North Yorkshire;

·        Make it York Board (as a Substitute)

·        Councillor Waller to replace Councillor Aspden on the following outside bodies:

·        York BID

·        Leeds City Region LEP Leaders Board

·        West Yorkshire Combined Authority

·        Local Government North Yorkshire and York (as a substitute)

·        York, North Yorkshire and East Riding LEP Board (as a substitute)

·        Councillor Reid to replace Councillor Ayre on the following outside bodies:

·        Active York

·        Community Stadium Lead Members Group

·        York and North Yorkshire Playing Fields Association

·        York Sports Village Stakeholder Group

·        York@ Large

One member suggested that the decision with regard to Chair of Planning Committee be deferred. Other Members noted that in the past the committee had accepted a group leader’s decision with regard to replacement appointments on committees and felt that this principle should be applied on this occasion.

Resolved:  That all the above changes, to committees and outside body memberships, be agreed.

Reason:     In order to make appropriate appointments to the Council’s Committees and Outside Bodies for the current municipal year.