MINUTES OF THE KYLE & UPPER OUSE IDB MEETING

HELD ON MONDAY 5^th DECEMBER 2022

AT THE GALTRES CENTRE, EASINGWOLD

1          Present                       Mr R Shedden (Chair), Mr P Bielby, Mr A Boddy, Mr P Cowton,

Mr R Pennock, Mr G Robinson, Mr J P Stirke, Mr S Wragg

                                                In attendance - Mr N Everard (Clerk of the Board)

2          Apologies                    Cllr Mrs I Sanderson

3          Chair/Vice Chair      Following the election of the new Board, Mr R Shedden was

elected Chair and Mr A Boddy Vice Chair. Members gave a vote of thanks to Mr R Spilman the retiring Vice Chair

4          Board Members        The Clerk reported that there was currently one vacancy following the

                                                election.

5          Finance Committee   The Board appointed the Chair and Vice Chair as members of the

                                                Finance Committee.

6          Declaration of            None

Interest

7          Minutes                      The minutes of the meeting held on 6^th June 2022 were

approved and signed and there were no matters arising.

8          Maintenance              The Chairman reported on the work undertaken since the last

meeting. 

9          Consulting                  The Consulting Engineer’s report dated October 2022 together with

Engineer’s Report     details of planning applications considered and consents issued to 26^th October 2022 were approved.

                                    Concern was expressed in respect of a planning application in Easingwold which was withdrawn but a re-submission was expected.

                                    As stated in the report, given that this was the first year that all primary watercourses were planned to be maintained, the uncertainty in the extent of secondary watercourses to be maintained each year and the value of the contract being below procurement threshold, the Board will consider the Consulting Engineers recommendation at the next meeting toward a further 12 month contract to Morrison & Son.  The Consulting Engineer is instructed to arrange an on site demonstration in the New Year.

                                    Due to the incidence of bird flu in the District, access had been restricted and the Clerk was instructed to raise the matter with the Consulting Engineer.

                                    The Board are, subject to finance, considering the current mix of directly employed labour and contract and a proposal for replacement of equipment will be considered at the next meeting.

10        Insurance                   The Clerk reported on the negotiations for renewal of insurance and

insurers are wanting an insprction to include a review of Health & Safety documentation.

11        Association of            The Clerk attended the recent Northern Branch meeting on behalf of Drainage Authorities the Board where concerns were expressed to ADA National over the

                                                increasing costs to Boards for power, fuel, insurance etc.

12        Audit                          The Clerk confirmed that an unqualified opinion had been issued in

                                                respect of the Board’s accounts for the year ended 31^st March 2022. 

                                                Internal auditors had attended for the interim visit and their report was

                                                awaited.

13        Direct Labour            The Clerk reported that ADA White Book increase was 2.5%,

                                                as a result of regrading the effective increase was 6.1% with effect

from 1^st April 2022.  No further information has been received from ADA in respect of an interim award. The Board approved the award.

14        Accounts Accounts for Payment Schedule numbers 33, 34, 35, 36, 37 and

for Payment 38 were approved in the amounts of  £15,553.13, £76,224.01, £19,524.36, £24,393.98, £43,274.81 and £61,475.65 respectively.

15        Next Meeting             The Clerk reported that the next meeting was scheduled for Monday

6^th February 2023 at the Galtres Centre, Easingwold.

                                                                                                 …………………………..Chairman

                                                                                                …….....………………………...Date