AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 17th January 2023 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 11th January 2023.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 22nd November 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 Middlethorpe Hall, Middlethorpe. Fell one Ash tree and one sycamore – protected by Tree Preservation Order number four. 22/02397/Tree Preservation Order
5.1.2 Garden Cottage, Middlethorpe. Crown lift one Ash tree by 4 to 5m; crown reduce by 30% - tree in a Conservation Area. 22/02408/Tree Conservation Area.
5.1.3 Meadow Court, Middlethorpe. Crown lift one Ash tree by five metres; crown reduce by 30% in a Conservation Area. 22/02407/Tree Conservation Area
5.1.4 30 Copmanthorpe Lane. Two storey side extension following demolition of existing garage, single storey front and rear extensions, loft conversion with dormer to rear and outbuilding to rear. 22/02425/FUL
5.1.5 23 Maclagan Road. Two storey side extension, loft conversion with dormer to rear, single storey rear extension and erection of new outbuilding to rear garden. 22/02500/FUL
5.1.6 9 Lamplugh Crescent. Two storey side and single storey front extensions. 22/02414/FUL
5.1.7 21 Sim Balk Lane. Single storey rear extension. 22/02587/FUL
5.1.8 Grass Verge Adjacent Cycle Path off Keble Park North. Installation of bench, information board, two metal sculptures and associated surfacing. 22/02591/FUL
5.1.9 59 Main Street. Single storey rear extension, dormer to rear, conversion of existing outbuilding to utility room and other elevational alterations. 22/02606/FUL
5.1.10 Bishopthorpe Social Club, The Poplars, 12 Main Street. Crown reduce one Horse Chestnut tree by 30% and crown lift by five metres. Protected by Tree Preservation Order 2/1971. 23/00045/TPO
5.2 Notice of Decisions Given (Parish Council decisions are in red)
5.2.1 59 Lamplugh Crescent. First floor rear extension and single storey side extension. 22/01930/FUL. (No Objection). Approved.
5.2.2 38 Church Lane. Crown lift by four metres and balance one Horse Chestnut tree – tree in Conservation Area. Proposed works are to crown lift T1 by four metres. 22/02265/Tree Conservation Area. (No Objection) Approved
5.2.3 Palace Gardens Cottage, Bishopthorpe Road. Fell one Holly Tree, remove one branch from one Pine Tree. Works in Tree Conservation Area. 22/02309/Tree Conservation Area. (No Objection)Approved
5.2.4 Meadow Court, Middlethorpe. Crown lift one Ash tree by five metres; crown reduce by 30% in a Conservation Area. 22/02407/Tree Conservation Area (see 5.1.3) Approved
5.2.5 Garden Cottage, Middlethorpe. Crown lift one Ash tree by 4 to 5m; crown reduce by 30% - tree in a Conservation Area. 22/02408/Tree Conservation Area (see 5.1.2) Approved
5.2.6 9 Newlands Road. Fell one Ash Tree; crown reduce one Oak to previous cut points, protected by Tree Preservation Order 7/1991. 22/02230/Tree Preservation Order. (No Objection) Approved
5.2.7 29 Maple Avenue. Single storey rear extension and porch to front. 22/02277/FUL. (No Objection) Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – update Cllr. Thornton
6.1.3 Village Hall Trustee Dispensation Request – all Councillors to re-sign
6.1.4 Report from Advance Fire Inspection – replacement of water fire extinguisher recommended at a cost of £89.95 + Vat
6.1.5 Annual Gas Certification due for the building – update Cllr. Thornton
6.1.6 PPL PRS The Music Licence Review
6.1.7 Electrical Installation Condition Report 2019 – Points raised by Allied Westminster Insurance
6.1.8 Amounts paid during December :
· PlusNet WiFi monthly charge £28.87
· York Wi-Fi Solutions support and maintenance package £24.00
· Caretaker £437.50
· Advance Fire Inspection £107.70
· E-On Electricity £282.22
· Eon Gas £344.00
6.1.9 Amounts paid during January:
· Dennis King, fitting fluorescent lamps £290.54
· PlusNet WiFi monthly charge £28.87
· York Wi-Fi Solutions, support and maintenance package £24.00
· E-On Electricity £321.03
· Caretaker £437.50
· Eon Gas £344.00
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.2.4 Renewal of sports field leases; email from Savills 16/12 – update Cllr. Harrison
6.2.5 Email from Ainsty Landscapes to confirm total cuts to sports field in 2022 were 28 and that charges will increase from £85 to £90 per cut for 2023
6.2.6 Amounts paid in December :
· Cleaner £120.00
· Dennis King PAT test £156.30
· Ainsty Landscapes grass cuts £340.00
· Eon electricity £432.00
6.2.7 Amounts paid in January:
· Lockline Locksmiths – repair to fire doors £95.00
· Cleaner £60.00
· Eon electricity £432.00
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Double Taxation request from City of York Council – submitted by Clerk December 2022
6.3.3 Notification of external auditor appointment for the 2022-23 fiscal year for the 5 year period until 2026-27
6.3.4 Agree Precept for 2023/24 (Chairman to sign Precept Notice)
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection
6.5.2 Amounts paid in December:
· Designs and Lines, painting of games on tarmac £850.80
· Playdale annual inspection £312.00
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.6.2 Amounts paid in December :
· Refund to M Rowley -£31.00
6.6.3 Amounts paid in January :
· Savills ransom strip annual payment £1.00
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.7.2 Report from Advance Fire Services – replacement of three smoke detectors recommended at a cost of £239.25 + Vat. New emergency light recommended.
6.7.3 Bishopthorpe Medical Surgery – update Cllr. Harrison
6.7.4 Amounts paid in December :
· Business Stream water £28.92
· PlusNet WiFi monthly charge £28.87
· Repairs to Vernon House £45.00
· Purchase of artwork £5.00
· Electrotest (replace faulty light in hallway) £82.00
· Caretaker £250.00
· Ecotricity £31.07
· Advance Fire Inspection £69.00
6.7.5 Amounts paid in January :
· PlusNet WiFi monthly charge £28.87
· Ecotricity £33.52
· Caretaker £250.00
6.8 Web Site Management
6.8.1 Monthly Report
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Gajewicz
6.10 Environmental and Sustainability
6.10.1 Monthly Report
6.10.2 Email: Not-for-Profit Community Garden Trees Scheme, Dunnington GIG
6.10.3 York Flood Alleviation Scheme December 2022 Newsletter
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid – December 2022 |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/12 ) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 22/12) |
282.22 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/12 ) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/12) |
31.07 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/12) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/12) |
28.87 |
|
Total Amount paid – December 2022 |
£1,147.03 |
|
|
|
|
Amounts paid – January 2023 |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due m/e) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 19/1) |
321.03 |
|
Monthly direct debit to E-On Village Hall Gas (due m/e) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/1) |
33.52 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 19/1) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 19/1) |
28.87 |
|
Savills – Ransom strip, allotments |
1.00 |
|
Savills - Glebe Sports Field rent RUR66372 |
225.00 |
|
|
|
|
Total Amount paid January 2023 |
£1,414.29 |
|
|
|
|
Total Cheque / Direct Debit Payments |
£2,561.32 |
7.1.2 On- Line banking payments
|
Amounts paid – December 2022 |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Salary backdated to 1/4/22 (30 x 8 months) |
480.00 |
|
Clerk’s Expenses |
0.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
York Christmas Trees – Sensory Garden tree, delivery charge |
24.00 |
|
Refund to Cllr. Green for work arranged at Vernon House |
45.00 |
|
Refund to Cllr. Green for purchase of artwork for Vernon House |
5.00 |
|
Designs & Lines, Play Area floor markings |
850.80 |
|
Dennis King PAT testing – Sports Pavilion |
156.30 |
|
Playdale annual inspection fee |
312.00 |
|
Refund of allotment rent to M Rowlay |
31.00 |
|
Ainsty Landscapes Cricket ground grass cuts 1/9 to 11/11/22 |
340.00 |
|
Advance Fire Services – annual inspection of Village Hall |
107.70 |
|
Advance Fire Services – annual inspection of Vernon House |
69.00 |
|
Electrotest – work at Vernon House |
82.00 |
|
Business Stream Vernon House 28/11 |
28.92 |
|
York Christmas Trees, Sensory Garden tree 28/11 |
336.00 |
|
|
|
|
Total Amount Paid – December 2022 |
£4,471.22 |
|
|
|
|
|
|
|
Amounts paid – January 2023 |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Expenses |
0.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
60.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
BT Quarterly charge, Clerk’s computer – Oct, Nov and Dec |
75.18 |
|
Lockline Locksmiths – repairs to Sports Pavilion fire doors |
95.00 |
|
Dennis King Electrical Ltd – fitting of standard fluorescent lamps |
290.54 |
|
Total Amount Paid – December 2022 |
£2,004.22 |
|
|
|
|
Payment December Total |
£5,618.25 |
|
Payment January Total |
£3,418.51 |
|
|
|
|
Total amount paid for December 2022 and January 2023 |
£9,036.76 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
15/11 O Oyebola, Braids by Olivia |
40.00 |
|
16/11 S Allen, Black Cats Pilates |
25.00 |
|
17/11 J Acey |
15.00 |
|
18/11 R Brown |
55.00 |
|
18/11 Sue Coates, Slimming World |
50.00 |
|
18/11 Wilberforce Trust |
100.00 |
|
23/11 S Allen, Black Cats Pilates |
25.00 |
|
25/11 Sue Coates, Slimming World |
50.00 |
|
27/11 L Benson, party booking |
55.00 |
|
29/11 Community First York |
15.00 |
|
30/11 S Allen, Black Cats Pilates |
25.00 |
|
30/11 L Gill |
55.00 |
|
1/12 W Allison, Wednesday Badminton |
24.00 |
|
1/12 J Acey |
15.00 |
|
2/12 Sue Coates, Slimming World |
50.00 |
|
7/12 S Allen, Black Cats Pilates |
25.00 |
|
9/12 Sue Coates, Slimming World |
50.00 |
|
14/1 S Allen, Black Cats Pilates |
25.00 |
|
16/1 Sue Coates, Slimming World |
50.00 |
|
19/1 Middlethorpe Badminton |
131.16 |
|
21/12 S Allen, Black Cats Pilates |
25.00 |
|
23/12 Sue Coates, Slimming World |
50.00 |
|
30/12 Sue Coates, Slimming World |
50.00 |
|
4/1 S Allen, Black Cats Pilates |
25.00 |
|
5/1 J Ogbemudia, hall booking |
175.00 |
|
6/1 Sue Coates, Slimming World |
50.00 |
|
|
|
|
Other Income: |
|
|
National Westminster monthly interest |
52.33 |
|
Vernon House Income |
395.95 |
|
|
|
|
Income total for December 2022 and January 2023 |
£1,703.44 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report
11 Sensory Garden
11.1 Committee Report
11.2 Mosaic repairs – update Cllr. Thornton
11.3 Amounts paid during December:
· York Christmas Trees £336.00
· Christmas Tree delivery cost £24.00
12 Police Liaison
12.1 Ward Manager’s Report – update Cllr. Green / Cllr. George
12.2
Email:
Tell Commissioner Zoë how much you think should be invested in
policing and
fire and rescue services
in North Yorkshire and York
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 NALC – White Ribbon Day – Cllr. Green
13.3
Commissioner
Zoë showcases services to support women and girls in North
Yorkshire
and York
13.4 York and North Yorkshire Devolution Deal Consultation
13.5
Commissioner
Zoë shares progress made to address Violence Against Women and
Girls
in North Yorkshire and
York
13.6 Platinum Jubilee Fund
13.7 Future of Transport Webinar Session - Wednesday, 11 January
14 Highway Matters
14.1 None
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 Email from Cllr. Keith Aspden: Devolution Stakeholder Response Deadline Approaching
15.1.2 Number 11 Bus – update Cllr. Harrison
15.2 Others
15.2.1 Letter to Sam Smith’s Brewery regarding the future of the Ebor Public House
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 28th February 2023 at the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise December 2022 and January 2023
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid – December 2022 |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/12 ) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 22/12) |
282.22 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/12 ) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/12) |
31.07 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/12) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/12) |
28.87 |
|
Total Amount paid – December 2022 |
£1,147.03 |
|
|
|
|
Amounts paid – January 2023 |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due m/e) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 19/1) |
321.03 |
|
Monthly direct debit to E-On Village Hall Gas (due m/e) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/1) |
33.52 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 19/1) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 19/1) |
28.87 |
|
Savills – Ransom strip, allotments |
1.00 |
|
Savills - Glebe Sports Field rent RUR66372 |
225.00 |
|
|
|
|
Total Amount paid January 2023 |
£1,414.29 |
|
|
|
|
Total Cheque / Direct Debit Payments |
£2,561.32 |
19.1.2 On- Line banking payments
|
Amounts paid – December 2022 |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Salary backdated to 1/4/22 (30 x 8 months) |
480.00 |
|
Clerk’s Expenses |
0.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
York Christmas Trees – Sensory Garden tree, delivery charge |
24.00 |
|
Refund to Cllr. Green for work arranged at Vernon House |
45.00 |
|
Refund to Cllr. Green for purchase of artwork for Vernon House |
5.00 |
|
Designs & Lines, Play Area floor markings |
850.80 |
|
Dennis King PAT testing – Sports Pavilion |
156.30 |
|
Playdale annual inspection fee |
312.00 |
|
Refund of allotment rent to M Rowlay |
31.00 |
|
Ainsty Landscapes Cricket ground grass cuts 1/9 to 11/11/22 |
340.00 |
|
Advance Fire Services – annual inspection of Village Hall |
107.70 |
|
Advance Fire Services – annual inspection of Vernon House |
69.00 |
|
Electrotest – work at Vernon House
|
82.00 |
|
Business Stream Vernon House 28/11 |
28.92 |
|
York Christmas Trees, Sensory Garden tree 28/11 |
336.00 |
|
|
|
|
Total Amount Paid – December 2022 |
£4,471.22 |
|
|
|
|
Amounts paid – January 2023 |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Expenses |
0.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
60.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
BT Quarterly charge, Clerk’s computer – Oct, Nov and Dec |
75.18 |
|
Lockline Locksmiths – repairs to Sports Pavilion fire doors |
95.00 |
|
Dennis King Electrical Ltd – fitting of standard fluorescent lamps |
290.54 |
|
Total Amount Paid – December 2022 |
£2,004.22 |
|
|
|
|
Payment December Total |
£5,618.25 |
|
Payment January Total |
£3,418.51 |
|
|
|
|
Total amount paid for December 2022 and January 2023 |
£9,036.76 |
Bank Account checked by
|
|