AGENDA
You are hereby
summoned to attend the Annual Meeting of the Parish Council to
be
held in the Folk Hall on Monday, 15 May, 2023. Business will
commence at 19.00 hours.
1
Election of the Chair Person for 2023-24 and Acceptance of
Office
2
Notices of the Meeting, Receipt of Apologies and Approving Reasons
for
Absence
3 Declarations of Acceptance of
Office - Confirmation of Agreement to Defer
Signatures if Required
4
Completion and Update of Register of Interest Forms As
Required
5
Notification of Three Ordinary Vacancies Following
the Non Contested
Election
6 To Receive Declarations of
Interest on any Items on the
Agenda
7 To
Approve the Minutes of the Meeting held on 17 April, 2023
8
To Approve the Minutes of the
Annual Parish Meeting held on 17 April, 2023
9 Police Matters
10 Election
of Officers 2023-24
Vice Chair Person (1)
Finance Committee (4)
Bank Signatories (4)
General
Purposes and Planning Committee (5)
Rights of Way Officer (1)
Nature Reserve (2)
Board of Trustees - Friends of
New Earswick Pool (1)
River Foss Society (1)
York Bus Forum (1)
Yorkshire Local Councils Associations
(2)
Recycling Initiatives (1)
Emergency Planning (3)
Defibrillator Guardian (2)
11
To Consider
Any Matters Arising from the Minutes of the Previous
Meeting
A Availability of Citizens Advice Sessions in New
Earswick
B
Proposals for Commemoration of Royal Events
Cont/d
12 To Receive Correspondence Since
the Previous Meeting Other Than That
Circulated for Information
A St Nicks - Notification of Celebrating the River Foss Event
- 24.6.23
13 Approval of Recommendations
Made by the Finance Committee held on
8 March, 2023 for the Internal Financial Controls and Financial
Risk Assessment
14 Annual Accounts 2022-23
A
To Receive the Internal Auditor's Written Report for 2022-23
B To Note the Annual Internal Audit Report
for 2022-23 Included at Page 3
of the Annual Governance and Accountability Return 2022-23
C
To Approve Section 1 - Annual Governance Statement 2022-23
for New
Earswick Parish Council on Page 4
D To Approve Section 2 - Accounting
Statements 2022-23 on Page
5
E
To Approve the Publication of Documents required by Accounts
and
Audit Regulations 2015, the Local Audit (Smaller
Authorities)
Regulations 2015 and the Transparency Code for Smaller
Authorities
15 To Confirm Insurance Arrangements
for the 2023-24 Year
16 To Approve the Payments Listed Below
Precept (1st instalment) 14000.00 (May)
A Salary
(April)
725.55 (20.4.23)
B YLCA (Annual
membership)
746.00
(20.4.23)
C Banner Business Solutions
Limited
115.96 (21.4.23)
D Yorkshire Internal Audit
Services
365.00
E Salary (May)
17 Items for the Next Meeting
Signed ________________________________ Clerk 5 May, 2023
__________________________________
Sally Bruckshaw
Clerk to
the Parish Council
c/o New Earswick Primary School,
Hawthorn Terrace, New Earswick, York YO32 4BY
Telephone 07391 665639