AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 28th February, 2023 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 22nd February, 2023.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 17th January 2023.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 York Marine Services, Ferry Lane. Crown reduce one willow tree by 15% and 10% internal thin of the canopy. Tree works in a Conservation Area. 23/00379/Tree Conservation Area
5.2 Notice of Decisions Given (Parish Council decisions are in red)
5.2.1 Middlethorpe Hall, Middlethorpe. Fell one Ash tree and one sycamore – protected by Tree Preservation Order number four. 22/02397/Tree Preservation Order. Action Clerk – send again to City of York Council for planning email list. Decision referred to expert arborists at City Council. Approved
5.2.2 The Manor Barn, Middlethorpe. Single storey side extension following demolition of existing extension and demolition of existing front and rear extensions. 22/02051/FUL. No Objection. Approved
5.2.3 9 Lamplugh Crescent. Two storey side and single storey front extensions. 22/02414/FUL. No Objection Approved
5.2.4 Grass Verge Adjacent Cycle Path off Keble Park North. Installation of bench, information board, two metal sculptures and associated surfacing. 22/02591/FUL. No Objection. Approved
5.2.5 21 Sim Balk Lane. Single storey rear extension. 22/02587/FUL. No Objection. Approved
5.2.6 Bishopthorpe Social Club, The Poplars, 12 Main Street. Crown reduce one Horse Chestnut tree by 30% and crown lift by five metres. Protected by Tree Preservation Order 2/1971. 23/00045/Tree Preservation Order. No Objection Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison
5.4.2 City of York Local Plan Main Modifications Consultation 2023
5.4.3 Cherry Garth, 50 Main Street. Flat roof extension within existing valley roof. 22/01078/FUL. ( Parish Council reply: No Objection) – An appeal has been made to the Secretary of State in respect of this application.
5.4.4 Gateway York – Proposal to build 114 new houses on Sim Balk Lane (The proposed development site is a parcel of land located off Sim Balk Lane, nearby to York College)
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – update Cllr. Thornton
6.1.3 Village Hall Trustee Dispensation Request – Cllr. Thornton to sign
6.1.4 Rebuild cost assessment report (Increase to £1,213,393) – update Cllr. Harrison
6.1.5 Risk Assessment review– update Cllr. Thornton
6.1.6 Amounts paid during the month:
· Waste collection £68.86
· Henderson Heating, annual gas check £105.00
· PlusNet Monthly internet charge £28.87
· York Wi-Fi Solutions – monthly maintenance package £24.00
· E-On Electricity £359.48
· Cleaner £473.44
· Business Stream £169.41
· Eon Gas £344.00
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.2.4 Renewal of sports field leases – update Cllr. Harrison
6.2.5 Bishopthorpe Playgroup – overdue quarterly rent (£1,300) due 31st December 2022 (Last paid £1,300 in June 2022; the September 2022 payment was waived by Parish Council)
6.2.6 Amounts paid during the month:
· Waste collection £63.40
· Cleaner £180.00
· Business Stream £96.53
· Eon Electricity £432.00
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Change in Procurement Threshold – from £25,000 to £30,000
6.3.3 Double Taxation refund - £10,179.77
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection
6.5.2 Annual ROSPA Inspection of Play Area, 7th January – update
· Quote for repairs following Annual Inspection: £1,724.20
6.5.3 Amounts paid during the month: £0
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.6.2 Amounts paid during the month:
· Business Stream, Appleton Road site £87.49
· Business Stream, Acaster Lane site £528.08
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.7.2 Bishopthorpe Medical Centre – update
6.7.3 Amounts paid during the month:
· Insurance recharge to City Council £176.76
· PlusNet Monthly internet charge £28.87
· Electrotest - £167.00 and £499.97
· Ecotricity £33.12
· Caretaker £250.00
· Business Stream £21.11
6.8 Web Site Management
6.8.1 Monthly Report
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Gajewicz
6.10 Environmental and Sustainability
6.10.1 Monthly Report
6.10.2 Email from T Cunningham – destruction of trees along the Sustrans Route
6.10.3 Amounts paid this month:
· York Bus Forum £15.00
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due m/e ) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/2) |
359.48 |
|
Monthly direct debit to E-On Village Hall Gas (due m/e) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/2) |
33.12 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 31/1) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 31/1) |
28.87 |
|
|
|
|
Total Amount paid |
£1,226.34 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Expenses (High yield black cartridge – Epson 405XL) |
38.99 |
|
M Haynes - Village Hall Facilities Manager |
473.44 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
180.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
Richard Williams – Electrotest – Emergency lights Vernon House |
167.00 |
|
Richard Williams – Electrotest – Smoke alarms, PAT test & emergency lights |
499.97 |
|
York Bus Forum – Annual subscription |
15.00 |
|
City of York Council - Waste collection, Village Hall |
68.86 |
|
City of York Council - Insurance recharge, Vernon House |
176.76 |
|
City of York Council - Waste collection, Sports Pavilion |
63.40 |
|
Henderson Heating – Annual gas check for Village Hall |
105.00 |
|
Yorkshire Local Councils Association – Webinar training PROW, Cllr. Harrison |
33.40 |
|
Business Stream – Allotments, Appleton Road |
87.49 |
|
Business Stream – Sports Pavilion |
96.53 |
|
Business Stream – Village Hall |
169.41 |
|
Business Stream – Vernon House |
21.11 |
|
Business Stream – Allotments, Acaster Lane |
528.08 |
|
|
|
|
On-line payment total |
£3,770.44 |
|
Payment Total |
£4,996.78 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
10/1 E Rudman |
110.00 |
|
11/1 S Allen, Black Cats Pilates |
25.00 |
|
13/1 S Tomlinson |
55.00 |
|
13/1 Sue Coates, Slimming World |
50.00 |
|
13/1 S Tomlinson |
15.00 |
|
16/1 Ebor Players |
80.00 |
|
16/1 The Cool Notes |
15.00 |
|
1/1 S Allen, Black Cats Pilates |
25.00 |
|
20/1 Sue Coates, Slimming World |
50.00 |
|
24/1 S Allen, Black Cats Pilates |
25.00 |
|
25/1 The Cool Notes |
30.00 |
|
26/1 W Allison, Wednesday Badminton |
24.00 |
|
27/1 Baker L |
55.00 |
|
27/1 Gorwood AM |
135.00 |
|
27/1 Sue Coates, Slimming World |
50.00 |
|
30/1 The Cool Notes |
15.00 |
|
1/2 S Allen, Black Cats Pilates |
25.00 |
|
3/2 Sue Coates, Slimming World |
50.00 |
|
6/2 C Smith |
55.00 |
|
6/2 Kassia Scott |
221.00 |
|
8/2 S Allen, Black Cats Pilates |
25.00 |
|
10/2 O Oyebola |
10.00 |
|
10/2 Sue Coates, Slimming World |
50.00 |
|
13/2 The Cool Notes |
15.00 |
|
15/2 S Allen, Black Cats Pilates |
25.00 |
|
17/2 Sue Coates, Slimming World |
50.00 |
|
|
|
|
Other Income: |
|
|
9/1 New Allotment rent AP1a |
7.00 |
|
9/1 Vernon House Income |
128.00 |
|
11/1 Vernon House Art Sale proceeds |
206.70 |
|
22/1 New Allotment rent AP1b |
7.00 |
|
2/2 Village Hall Management Committee |
311.00 |
|
|
|
|
|
£1,944.70 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report
11 Sensory Garden
11.1 Committee Report
11.2 Mosaic repairs – update Cllr. Thornton
12 Police Liaison
12.1 Ward Manager’s Report – update Cllr. Green / Cllr. George
12.2
Commissioner
Zoë responds to HMICFRS’s latest report on North
Yorkshire Fire and
Rescue Service
12.3 Commissioner Zoë’s Quarterly Engagement Blog Post
12.4
Commissioner
Zoë says ‘Thank you’ to the public for supporting
Police and Fire services
in North Yorkshire and
York
12.5 Commissioner Zoë's Newsletter - February 2023
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 White Rose Updates
13.3
NALC
Parliamentary briefing- Levelling Up and Regeneration Bill- Lords
second reading
17 January 2023
14 Highway Matters
14.1 York access control barrier review – email from Ken Spence, Transport Initiatives LLP
14.2
York
Access Control Barrier Review second stakeholder meeting: 14.30 to
17.00,
Tuesday 14th March,
2023
14.3 Email from J Eaves : State of roads in Bishopthorpe – update Cllr. Harrison
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 City of York Community Infrastructure Levy (CIL) Draft Charging Schedule Consultation February 2023
15.2 Others
15.2.1 Bishopthorpe Community Festival 2023 – update Cllr. Harrison
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 28th March, 2023 at the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise February 2023
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due m/e ) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/2) |
359.48 |
|
Monthly direct debit to E-On Village Hall Gas (due m/e) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/2) |
33.12 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 31/1) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 31/1) |
28.87 |
|
|
|
|
Total Amount paid |
£1,226.34 |
19.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
772.00 |
|
Clerk’s Expenses (High yield black cartridge – Epson 405XL) |
38.99 |
|
M Haynes - Village Hall Facilities Manager |
473.44 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
180.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
0.00 |
|
Richard Williams – Electrotest – Emergency lights Vernon House |
167.00 |
|
Richard Williams – Electrotest – Smoke alarms, PAT test & emergency lights |
499.97 |
|
York Bus Forum – Annual subscription |
15.00 |
|
City of York Council - Waste collection, Village Hall |
68.86 |
|
City of York Council - Insurance recharge, Vernon House |
176.76 |
|
City of York Council - Waste collection, Sports Pavilion |
63.40 |
|
Henderson Heating – Annual gas check for Village Hall |
105.00 |
|
Yorkshire Local Councils Association – Webinar training PROW, Cllr. Harrison |
33.40 |
|
Business Stream – Allotments, Appleton Road |
87.49 |
|
Business Stream – Sports Pavilion |
96.53 |
|
Business Stream – Village Hall |
169.41 |
|
Business Stream – Vernon House |
21.11 |
|
Business Stream – Allotments, Acaster Lane |
528.08 |
|
|
|
|
On-line payment total |
£3,770.44 |
|
Payment Total |
£4,996.78 |
Bank Account checked by
|
|