New Earswick Parish Council
Minutes of the Meeting
21 November 2022
Business Commenced at 19.00 hours
Attending Councillors: Sue
Glenton
(Chairman)
(SG)
Christine
Cooke
(CC)
Roy
Love
(RL)
Yvonne
Orton
(YO)
Audrey
Steel
(AS)
Danila
Taylor
(DT)
Ray
Taylor
(RT)
Apologies:
Christine
Durrant
(CD)
Darren
Newton
(DN)
Carol
Runciman
(CR)
Visitors:
Two
Police representatives
Clerk/Minute Taker:
Sally
Bruckshaw
(SB)
22.11.01
Notices of the meeting, Receipt of Apologies and Approving
Reasons for
Absence
The notices of the meeting had been posted on the Parish notice
board, web site and COYC web site. The reasons for absence
were approved.
22.11.02 To Receive Declarations of Interest on any Items on the Agenda
None.
22.11.03 To Receive Reports on Police Matters
The two Police representatives were welcomed to the meeting.
A Monthly report – Police agreed to look at how this was prepared as it omitted some known incidents and did not give a clear representation of activity.
B Drop in session with the Police in New Earswick –Two Members had attended the re-introduced event, along with JRHT representative but no members of the public. YO had made notes and these were to be circulated.
C Re-scheduled Meeting with Crime Commissioner - 29.11.22 – SG confirmed she would attend and had responded to a recent survey.
Members appreciated the opportunity to be able to discuss topics of concern. The Police confirmed that they would try to attend meetings whenever possible.
22.11.04 To Approve the Minutes of the Meeting held on 17 October, 2022
The minutes of the previous meeting were approved as a correct
record and signed by the Chairman. A typing error under item
22.10.05 was noted and would be corrected.
22.11.05
To Consider Any Matters Arising from the Minutes of the
Previous
Meeting
A Re-location of the Defibrillator – Confirmation had been received from COYC that planning consent was not required to move the unit to a new location. A suitable site at either the Doctor’s surgery or New Lodge was to be agreed subject to a suitable electric supply being available.
B Proposed sensory garden outside the Library. No firm details on the proposals had been received to date. CC agreed to follow this up.
22.11.06
To Receive Correspondence Since the Previous Meeting
Other
ThanThat Circulated for
Information
21.10.22
- JRHT - Open House sessions at the Folk Hall – JRHT
were introducing a weekly open house session at the Folk
Hall. It was noted that the Help Yourself Shelf would no
longer receive donations and other local groups would still be
supported.
24.10.22 - COYC - York and North Yorkshire Devolution Deal Consultation – Details had been issued to all Members. No formal response was to be made.
Oct - York Bus Forum - Various background papers had been received and issued to SG who represented the Council.
7.11.22 - Our Haxby Community - Notification that a second
meeting was to be arranged and the date confirmed.
22.11.07
Update on Office Accommodation
The office move had taken place on 18 October as scheduled. An inspection of the Folk Hall office had been undertaken by JRHT and it had been confirmed that no additional charges under the terms of the lease would be made.
22.11.08 Planning Consultation
22/02020/FULM
- Street Record - A1237 - York Outer Ring Road A19 roundabout up to
and Including Little Hopgrove roundabout
York.
Improvements
to the A1237 York Outer Ring Road including dualling of existing
carriageway, improvements to roundabouts, provision of 5.1km shared
use cycle and pedestrian route, signalised crossing facilities for
active travel users, 2 no. over bridges and 6 no. under passes for
pedestrians and cyclists with ancillary development including
sustainable drainage measures, flood compensatory storage areas,
woodland planting/landscaping, habitat creation, noise barriers,
revised
field accesses, associated infrastructure and
earthworks.
SG and RL had taken part in a virtual meeting concerning the development of this scheme. On receipt of the formal application and discussions with Members, following the October meeting DN had extracted specific information relating to the application which had been issued to Members. Subsequently the following response had been forwarded to COYC.
Members have no objection to the proposals and are supportive in principle. As part of discussions leading up to the development of the scheme. Members highlighted the need to ensure there would be good pedestrian access as part of the project and have noted the cycle and pedestrian facilities that are included. Response C.
DN was thanked for co-ordinating specific information relating to the application.
22.11.09
Member Attendance at Training Leading to the Adoption
of:-
A The Revised Code of Conduct
B Civility and Respect Pledge
C New Model Councillor/Officer Protocol
The Parish Council had previously adopted the earlier version of the Code of Conduct. It had been agreed that they would wait to adopt the revised Code until a Member had undertaken training on behalf of the Parish. CC had now attended a course and highlighted some of the information. After consideration it was agreed that the principles of the three documents were linked and would all be adopted.
RESOLVED: That the Members of New Earswick Parish Council agreed to the adoption of the Revised Code of Conduct, Civility and Respect Pledge and the new Model Councillor/Officer Protocol.
22.11.10 Update from the Finance Committee Meeting held on 18.11.22
The draft minutes from the meeting held the previous Friday were circulated. It was noted by Members that the Terms of Reference for the Finance Committee and Financial Regulations had been reviewed and no amendments were required.
22.11.11 Grant Applications (Section 137)
The applications had been considered in detail by the Finance Committee and their recommendations were given to the full Council.
A York Inspirational Kids – Further details were to be requested from the organisation.
B New Earswick Explore Library.
RESOLVED: That a grant of £350 towards supporting the rhyme time and story time sessions be awarded.
C Friends of New Earswick Swimming Pool (FoNESP)
RESOLVED: That a grant of £1000 towards the energy efficiency project be approved.
22.11.12
Confirmation of National Pay Award 2022-23
Notification
of the National Pay Award for the year 2022-23 had been
received.
RESOLVED: That the pay increase for the year 2022-23 be agreed, backdated to 1.4.22.
22.11.13 Annual Membership Renewal - Society of Local Council Clerks
RESOLVED: That the annual membership of the Society of Local Council Clerks be renewed.
22.11.14
Annual Membership Renewal – Campaign to Protect
Rural
England
RESOLVED:
That the annual membership be renewed.
22.11.15
To Approve the Payments Listed Below
2nd Instalment Annual
Precept
14,000.00
(29.9.22)
A COYC (Contribution towards internet
installation in new
office)
360.00
(20.10.22)
B The Royal British Legion
Wreath
20.00
(20.10.22)
C The Royal British Legion (Section 137
grant)
300.00
(20.10.22)
D COYC (1st quarter room
hire)
900.00
(10.11.22)
E Salary
(November)
673.35
(20.11.22)
F JRF (Room hire – Finance
meeting)
12.75
G Petty
Cash
50.00
RESOLVED:
That the above payments be
approved.
22.11.16
Visit to View New Lodge Facilities
A date was to be agreed with the Manager of New Lodge and notified
to Members.
22.11. 17 Items for the next meeting
Update on recycling initiative.
Availability of Citizens Advice sessions.
Viewing New Lodge facilities.
There being no further business, the meeting closed at 20.25 hours.
Signed __________________________ Chairman, 16 January, 2023