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22/136
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1
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Recording the Meeting
The right to record, film and to broadcast
meetings of Bishopthorpe Parish Council, its committees, sub
committees and any joint committees is established under the
Openness of Local Government Regulations 2014. Bishopthorpe
Parish Council is committed to being open and transparent in the
way it conducts its decision making and therefore such recording is
permitted under the lawful direction of Bishopthorpe Parish
Council. Full rules for recording are available from the Clerk and
those people recording any meeting will be deemed to have accepted
them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal
meeting.
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22/137
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2
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Apologies for absence.
None
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22/138
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3
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Declarations of Interest
At this point Councillors are asked to
declare any prejudicial interests they may have in the business on
this agenda. No items were declared.
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22/139
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4
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Minutes of Meeting, 26th July
2022
Acceptance of the minutes was proposed by Cllr
George and seconded by Cllr Gajewicz. Carried unanimously by
all who attended the meeting. The minutes were signed by the
Chairman.
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22/140
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5
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Consideration of Planning Matters and recommendations of the
Planning Group
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5.1
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Notice of Applications
received
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5.1.1
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23 Myrtle Avenue. Two storey and single storey extensions to rear
with two dormers after demolition of existing rear extension and
extend hipped roof to side. 22/01564/FUL. No
Objection
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5.1.2
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90 Acaster Lane. Erection of 1.85m high fence to rear.
22/00962/FUL. No Objection
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4.5.2
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Notice of decisions given
(Parish Council decisions are highlighted in
blue)
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5.2.1
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84 Montague Road. Variations of condition two of permitted
application 16/02861/FUL to alter boundary and parking arrangements
– retrospective. 22/00906/FUL. (No
Objection) Approved
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5.2.2
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Applegarth, 15 Sim Balk
Lane. Two storey
side extension, single storey rear extensions, dormer to rear and
detached garage and garden room to the side.
22/00736/FUL. (No Objection).
Approved
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5.2.3
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Field House, Middlethorpe. First floor side extension.
21/02378/FUL. (No Objection).
Approved
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5.2.4
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Priory Corner, 83 Main
Street. Erection of
two single storey outbuildings. 21/02401/FUL.
(Objection). Approved
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5.2.5
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The Crematorium, Bishopthorpe
Road. Erection of
single storey building for use as waiting area in association with
crematorium. 22/00744/GRG3. (No Objection)
Approved
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5.2.6
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88 Acaster Lane. Single storey side and rear
extension. 22/01313/FUL. (No Objection) Approved
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5.3
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Large Householder Extension Notifications
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5.3.1
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None
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5.4
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Other Planning Matters
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5.4.1
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PROW – Section 53 Wildlife and Countryside
Act 1989 –
Application to record a public footpath from Chantry Lane,
Bishopthorpe to Ferry Lane, Bishopthorpe – It was
reported last month that this matter may go to local inquiry but
there has been no update from the Planning Inspectorate regarding
this to date.
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5.4.2
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Planning Application information received May
24th: Proposed 5G Telecommunications Installation for
H3G UK – from WHP Telecoms Ltd - update
– The Parish Council and nine
residents have objected both to the location and to the appearance
of the proposed telecommunication installation.
Cllr. Conley commented that the mast, which was
originally 16m high, has been reduced by 1m but will still be
visually obstructive in a densely populated part of the
village. At 15m it will be twice the ridge height of the
houses surrounding it. The site is rated ‘amber’
(not ‘green’) due to its proximity to the Junior
School, Nursery and domestic dwellings and under similar
circumstances many other sites have been discounted on the basis
that they were too close to residential buildings. However, it is
understood that on the 25th July a decision was made by
the City Council to grant approval to this proposal.
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5.4.3
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Email received from a resident in Appleton Court
about a neighbour’s chimney – Cllr. Conley reported that a query has been
brought to the Parish Council regarding what appears to be a
chimney from a wood burner. Quoting from planning regulations
Cllr. Conley stated that to install a wood
burning stove in your home, the government specifies that:
“… you do
not need to acquire planning permission from Building Control if
these conditions are adhered to: The flue is situated at the rear
or side of the building with a maximum clearance of 1m above the
highest part of the roof”
The Parish Council can
make no objection to the chimney on planning grounds. Cllr.
Conley agree to contact the lady to explain the
situation.
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22/141
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6
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Services
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6.1
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Village Hall Management
Committee
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6.1.1
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Management Committee Report
– Cllr Thornton reported
that
·
There is a problem with lights in
the main hall – Dave King Electronics Ltd has been contacted
to investigate.
·
The control panel on the boiler is
broken – this may be a costly job to repair but must be
undertaken.
·
Cllr. Thornton asked if the Parish
Council might consider raising rental charges to those groups who
use the most electricity / gas as global prices are increasing for
these utilities.
·
Camera Club has not returned to the
hall post-pandemic but it was noted that don’t usually
commence their meetings until September.
·
Defibrillator training – Cllr.
Thornton will forward a list of available dates to June
Whittaker. Hall space will be provided free of charge to for
the First Responders to undertake this valuable
training.
Cllr. Harrison reported that he was contacted by
the Bishopthorpe Festival Committee, who are organising
Bishopthorpe Festival on 18 September in Main Street, asking if
they could use the Village Hall to supply electricity to power
‘entertainment’. It was not specified what the
entertainment would be nor how much power would be
required.
Following a lengthy discussion, it was agreed
that the request will be refused on the basis that the hall does
not have an outside power electricity point therefore to provide
the power supply it would have to be opened on the day. This
would pose a safety risk as the hall would not be supervised and it
was therefore agreed that the hall must remain closed. Cllr.
Harrison will advise the Committee of the Parish Council’s
decision.
The Parish Council has agreed to pay the fee for
closing Main Street – the cost of which in 2021 was
£720.00
Following the meeting it was agreed to formally
hire the Village Hall to the Festival Committee for no
charge. However, the Committee must nominate a specific
individual to supervise all activities in the hall. The
Committee must also ensure the hall (including toilets) are left in
a clean and tidy manner at the end of the day.
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6.1.2
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External Repairs – Nothing to report
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6.1.3
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Risk Assessment Document – Cllr. Thornton submitted a completed
Risk Assessment to the Clerk for safe keeping and requested a
review in February 2023.
The Assessment includes a ‘Working
Alone’ policy.
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6.2
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Sports and Leisure Management
Committee
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6.2.1
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Management Committee Report – Nothing to
report.
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6.2.2
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Internal alterations to building
– Cllr. Hunt reported that the
builder is currently on holiday. It was hoped that the
alterations would be undertaken during the Summer Term with minimum
disruption to Playgroup – but this is looking unlikely
now.
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6.2.3
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Cricket scorebox rebuild – The Parish Council would prefer to
rebuild the scorebox instead of purchasing a mobile one and Cllr.
Nicholls was asked to progress this offer with the Cricket
Club.
Northern Power will shortly commence work on
Ferry Lane to cut back overhanging branches which are interfering
with their power cables. This work will be undertaken will
minimal disruption to Sports Pavilion and Field users.
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6.2.4
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Renewal of sports field leases
from the Church Commissioners – Nothing to report
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6.3
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Finance Committee
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6.3.1
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Committee Report – Cllr. Harrison reported that the Parish
Council paid for a commemorative plaque to be attached to Vernon
House next to the new defibrillator.
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6.3.2
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Request for a donation towards court resurfacing
from Bishopthorpe Tennis Club – Following a discussion with the Tennis Club it
transpired that their members voted to resurface their courts with
tarmac (instead of artificial grass). The request for a
donation from the Parish Council will be withdrawn as they can
afford this upgrade from their reserves.
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6.3.3
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Option to opt out of the SAAA central external
auditor appointment arrangements – Bishopthorpe Parish Council will not opt out of
the current central external auditor arrangement.
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6.4
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Field 84, Riverside and
Footpaths Working Party
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6.4.1
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Update – Cllr. Jemison reported that fences are
slowly being removed along the moorings, however, some are being
replaced by slated fences. The City Council will make the decision
whether these are appropriate or not when the site is revisited by
their Enforcement Officer in November.
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6.5
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Youth Support and
Children’s Recreation
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6.5.1
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Monthly Park inspection – Cllr George had the inspection bag for
August and reported that there was no litter at all in the park
during the last month. The bag was passed to Cllr. Nicholls
for the upcoming month.
It was reported that some of the new edging has
already broken. Replacement chippings have been ordered by
Cllr Jemison and these will be progressed as soon as
possible.
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6.5.2
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Painting floor markings for new games at the end
of the park on the tarmac area – Cllr. Harrison mentioned he had seen a game of
Snakes and Ladders on the seafront at Cleethorpes and suggested
this would be a good idea for Keble Park Play Area. Cllr.
Nicholls will investigate this and other
possibilities.
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6.6
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Allotments
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6.6.1
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Monthly report – Cllr. George reported the following
items:
·
Three allotments have been re-let in
the last month.
·
Seventeen people remain on the
waiting list.
·
Three diseased trees were removed at
the Acaster Lane site, at a cost of £300.
·
No response has been received from
Mike Dale of Crombledale Contracting for the repair to gate post at
the Orchard. Cllr. George will chase this
up.
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6.7
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Senior Citizens Support, Vernon House and Accessibility
Issues
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6.7.1
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Monthly Report – Cllr. Green reported that Barry Wilson
undertakes the upkeep of the exterior of the building and gardening
around Vernon House free of charge to the Parish Council. In
appreciation of all that Mr Wilson does for the Parish Council,
Cllr. Green proposed the purchase a voucher for D’Oylys Tea
Room at Bolton Percy for Afternoon Tea at a cost of
£37.00. This was seconded by Cllr. Conley and agreed
unanimously.
Vernon House hosted Catalyst Community Group for
two sessions recently when the Marcia public house was unable to
accommodate them.
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6.7.2
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Dementia Friendly villages–
Nothing to report
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6.8
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Web Site Management
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6.8.1
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Monthly update – The website is up to date.
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6.9
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Bishopthorpe Library
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6.9.1
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Monthly update –Nothing to report
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6.10
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Environmental and Sustainability
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6.10.1
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Monthly Report – Cllr Green attended Floriade Expo in
Holland recently and reported that she observed how the Dutch
people environmentally improve their cities by the incorporation of
‘green’ ideas and policies.
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6.11
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Community Emergency Planning
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6.11.1
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Monthly update – Nothing to report.
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6.12
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Bishopthorpe Orchard
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6.12.1
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Committee Update – Nothing to report
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6.12.2
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Apple Pressing Day Sunday 9th
October in the Village Hall – Cllr. Green reminded Councillors that help will
be needed on the day to run the event – specifically at 10.30
am to set up and 3 pm to take down.
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22/142
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7
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Financial
Transactions
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7.1
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Payments to approve
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7.1.1
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Cheque / Direct Debit payments
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Amounts paid
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Monthly direct debit to E-On Sports Pavilion
Electricity (due 30/8)
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432.00
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Monthly direct debit to E-On Village Hall
Electricity (due 16/8)
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184.78
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Monthly direct debit to E-On Village Hall Gas
(due 30/8)
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344.00
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The Renewable Energy Co. Vernon House
Electricity (due 22/8)
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28.54
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Data Protection annual renewal fee –
ICO
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35.00
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Eon – Gas, Village Hall, one-off payment
to clear debit balance (paid)
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677.52
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PlusNet – Village Hall Wi-Fi connection
monthly charge (paid /1/8)
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28.87
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PlusNet – Vernon House Wi-Fi connection,
monthly charge (paid 1/8)
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28.87
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Total Amount
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£1,759.58
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7.1.2
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On-Line Banking payments
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Amounts paid
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Clerk’s Salary
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712.25
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Clerk’s Expenses (Black cartridge
£30.42, coloured cartridge £26.99)
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57.41
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M Haynes - Village Hall Facilities
Manager
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437.50
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Village Hall Facilities Manager
expenses
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0.00
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C Julie Bradley - Vernon House
Caretaker
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250.00
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C Julie Bradley - Vernon House Caretaker
expenses
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0.00
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C Henk – Sports Pavilion
cleaning
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120.00
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C Henk – Sports Pavilion cleaning
expenses
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3.50
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A Powell – Sensory Garden gate daily
opening / locking
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0.00
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York Wi-Fi Solutions – monthly charge for
support and maintenance
|
24.00
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Sports Turf Services Ltd – Grass cutting
sports field, Ferry Lane
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156.00
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Cllr. Harrison – Set of keys for Keble
Park Play Area and waste bags
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22.75
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York Elevator Services Ltd – Maintenance
inspection
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312.00
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Keith Rowntree – repairs to Sports
Pavilion window
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640.00
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Yorkshire Local Councils Association –
Cllr. George planning course
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25.00
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Yorkshire Local Councils Association –
Cllr. Conley planning course
|
25.00
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Andrew’s Signs and Engravers Ltd –
plaque for defibrillators (paid)
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130.80
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PRS / PPL for music 2021 Invoice for Village
Hall (inc. lockdown
reduction) (paid)
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281.80
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PRS / PPL for music 2022 Invoice for Village
Hall (paid)
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563.62
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Richard Green Gas Supplies – Tap repairs
Appleton Road Allotments
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72.00
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Business Stream – Allotments, Acaster
Lane
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7.46
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Business Stream – Allotments, Appleton
Road
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21.89
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Business Stream – Village Hall
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252.79
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Business Stream – Sports
Pavilion
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78.08
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On-line payment total
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4,193.85
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Payment Total
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£5,953.43
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7.2
|
Income Receipts
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Village Hall rental
income:
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18/7 J Acey Village Hall Management
Committee
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15.00
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20/7 S Allen, Black Cats Pilates
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25.00
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21/7 Kassia Scott
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102.00
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22/7 Sue Coates, Slimming World
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50.00
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26/7 Lawton, Tuesday Badminton
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155.00
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27/7 W Allison, Wednesday Badminton
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12.00
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27/7 S Allen, Black Cats Pilates
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25.00
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29/7 Middleton Badminton group
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131.16
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29/7 Sue Coates, Slimming World
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50.00
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3/8 S Allen, Black Cats Pilates
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25.00
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3/8 A Darley, Badminton
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143.00
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5/8 Sue Coates, Slimming World
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50.00
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6/8 K Scott
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136.00
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12/8 M Nicholls
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55.00
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12/8 Sue Coates, Slimming World
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50.00
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Other Income:
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28/7 Vernon House monthly income
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365.70
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£1,389.86
|
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Approval of
financial transactions proposed by Cllr Thornton and seconded by
Cllr. Astbury. Carried Unanimously.
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22/143
|
8
|
School Governors
|
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£1,389.86
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8.1
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Infants School – Nothing to
report.
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8.2
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Junior School – Nothing to report
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22/144
|
9
|
Young Person of the Year Award
and the Gordon Watkins Community Award
|
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9.1
|
Committee Report – Cllr Thornton proposed that the Gordon Watkins
Community Award should be moved to bi-annual award going forward
– with the next award in 2023.
It was also reported that interest appears to
have diminished in the Young Person of the Year Award. Cllr.
Thornton suggested that the Parish Council may wish to consider a
totally different approach for engaging young people in
Bishopthorpe by setting up a Youth Council and would be happy to
investigate the practicalities of this.
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22/145
|
10
|
Pinfold
|
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10.1
|
Committee Report – Nothing to report.
|
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22/146
|
11
|
Sensory Garden
|
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11.1
|
Committee Report – Cllr. Astbury reported that the wooden planters
may need repairing and will be replanted in the near future.
The boundary hedging is overgrown – Sandra Harrison has
contacted Andrew Wilson of Sports Turf Services to obtain a price
for trimming the overgrowth.
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11.2
|
Mosaic repairs – Cllr. Thornton offered to contact Alison
Williams who originally constructed the mosaic and she has offered
to repair and reseal it.
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22/147
|
12
|
Police Liaison
|
|
|
|
|
12.1
|
North Yorkshire Police Force
– Cllr. George reported five
incidents on the Police report for Bishopthorpe in
June.
|
|
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22/148
|
13
|
Local Council
Association
|
|
|
|
|
13.1
|
Yorkshire Local Councils Association
– Nothing to
report
A debate about whether Bishopthorpe should have
a Local Plan was undertaken with no conclusion reached. Cllr
Thornton will research this issue.
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|
13.2
|
NALC Chief executive's bulletin
– Noted
|
|
|
|
|
13.3
|
Training bulletin –
Noted
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13.4
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Meeting with North Yorkshire Police, Fire and
Crime Commissioner – Wednesday 2nd November at
6:45- 7:45 pm on Zoom – Noted
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13.5
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August edition of Civility & Respect
newsletter – Noted
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13.6
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Proposed devolution deal announcement -
stakeholder pack – Noted
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22/149
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14
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Highway Matters
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14.1
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Sunday Bus Service to Bishopthorpe
– Cllr. Harrison reported that
there is little chance of a Sunday bus service being reinstated to
the village following the recently announced cuts in funding
city-wide.
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14.2
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Consultation- York Enhanced Partnership for
buses – Unsubstantiated rumours have recently been
circulated on social media regarding the potential withdrawal of
First Bus Number 11 service from Bishopthorpe. Neither the
City Council or First Bus have confirmed this statement. Cllr.
Harrison urged all Councillors to reply to the consultation –
York Enhanced Partnership for buses – in a personal
capacity and confirmed that he will reply on behalf of Bishopthorpe
Parish Council. Cllr. Harrison will also contact First Bus
and the City Council to urge them to continue to provide the
existing service to the village.
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22/150
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15
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Correspondence
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15.1
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City of York not covered
elsewhere
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15.1.1
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Devolution Announcement, email from City of York
Council – Noted.
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15.2
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Others
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15.2.1
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None
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22/151
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16
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Ward
Committee – Ward Committee update report from Ward
Councillor Cllr. Galvin: No Ward update report from Ward
Councillor Cllr. Galvin has been received for August.
Email from Cllr. Galvin: Planters by the library
and a number of flower tubs around the village, invitation for the
Parish Council to fund these going forward – update Cllr. Astbury – Nothing to
report.
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22/152
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17
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Any other business, which
the Chairman considers urgent under the Local Government Act
1972
·
Cllr Thornton gave her apologies for a number of forthcoming
meetings and confirmed that an update report will be sent to the
Clerk / Chairman in lieu of attendance.
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22/153
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18
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Date and time of next meeting – Tuesday,
27th September, 2022 at 7pm at the Village
Hall.
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